Office & Operations Lead

James Cropper; City of Schenectady (NY); Hybride; USD 45 000 - 60 000; Plein temps

Avantages offerts par ce poste

Health insurance

401(k) plan

Paid time off

Career development

Résumé du poste

James Cropper Advanced Materials in Schenectady, NY is seeking an Operations & Office Coordinator to serve as the heartbeat of the office, blending administration, employee support, purchasing, and operational coordination in a collaborative manufacturing environment.

You will welcome visitors, coordinate meetings, manage supplies, support reports and communications, and help with onboarding and events to ensure a smooth day-to-day experience for staff, customers, and partners.

Qualifications

• Office administration, operations coordination or purchasing support experience.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Bachelor's or Associate degree in Business Administration or related field preferred.

Responsabilités

• Be the first point of contact for visitors, customers, suppliers, and inquiries.
• Coordinate meetings, training sessions, and company events.
• Manage office supplies, mail, courier services, and records.
• Support invoice processing and purchasing administration.
• Coordinate onboarding and employee engagement activities.

Connaissances

Office administration

Operations coordination

Customer service

MS Office proficiency

Written communication

Attention to detail

Formation

Associate or Bachelor's degree

Outils

Microsoft Office

Description du poste

Are you a highly organised professional who enjoys variety, thrives on keeping things running smoothly, and loves being the go-to person who makes a difference every day?

At James Cropper Advanced Materials, we're looking for an Operations & Office Coordinator to become the heartbeat of our Schenectady office. This is a fantastic opportunity for someone who enjoys balancing administration, employee support, purchasing, and operational coordination within a collaborative and innovative manufacturing environment.

You'll play a key role in creating a positive, professional experience for employees, customers, suppliers, and visitors while supporting the day-to-day success of our growing business.

What You'll Be Doing

As our Operations & Office Coordinator, you'll take ownership of a wide range of responsibilities, including:

Office & Administrative Support

• Acting as the first point of contact for visitors, customers, suppliers, and incoming enquiries
• Coordinating meetings, conference rooms, training sessions, and company events
• Managing office supplies, mail, courier services, and administrative records
• Supporting the preparation of reports, presentations, and business correspondence
• Maintaining a professional, welcoming, and efficient office environment
• Managing relationships with office and operational suppliers
• Ordering and maintaining office, maintenance, and breakroom supplies
• Tracking orders and resolving supplier issues
• Supporting invoice processing and purchasing administration

Employee & HR Support

• Coordinating onboarding activities for new team members
• Assisting with employee engagement initiatives, training administration, and company events
• Providing administrative support throughout the employee lifecycle

Operations Support

• Coordinating shipping and receiving activities
• Maintaining shipment and delivery records
• Supporting invoicing and operational administration
• Assisting with process documentation and continuous improvement initiatives

What We're Looking For

We're seeking someone who is proactive, organised, and enjoys building positive relationships across all levels of the business.

You'll ideally bring:

• Previous experience in office administration, operations coordination, customer service, or purchasing support
• Excellent organisational and multitasking skills
• Strong written and verbal communication abilities
• A high level of attention to detail with strong Microsoft Office skills
• A customer-focused approach and positive can do attitude
• Associate's or Bachelor's degree in Business Administration, Office Administration, Supply Chain, or a related field preferred

Benefits Include:

• 100% company-funded premium health insurance
• 401(k) retirement plan with company matching contribution
• Paid holidays and paid time off
• Career development and training opportunities
• A collaborative and supportive team culture
• Opportunity to make a real impact in a growing, innovative business

Apply today and help us shape the future of advanced materials at James Cropper Advanced Materials in Schenectady, New York.

James Cropper is an Equal Opportunity Employer committed to creating an inclusive workplace where everyone can thrive.

If this sounds like you and you have an interest in working for James Cropper please apply today!

We reserve the right to close the vacancy earlier should we identify a suitable candidate or receive a sufficient volume of applications.

Our job applicant privacy policy is available to view here .

The Company

James Cropper are global market leaders in advanced materials and paper products. Led by the Cropper family for six generations, we have an international workforce and an operational reach in over 50 countries.

Established in 1845, we manufacture paper, packaging and advanced materials incorporating pioneering non-wovens and electrochemical coatings.

We operate across multiple markets from luxury retail to renewable energy. Renowned globally for service, capability, pioneering and multi award-winning commitment to the highest standards of sustainability.