Payroll & Office Operations Coordinator

NYWDS; New York (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

NYSFAB is seeking a Payroll Clerk / Office Assistant / Purchasing Assistant to support daily office operations in New York. The role covers payroll processing, general office administration, and purchasing coordination under management guidance.

The ideal candidate will be organized, detail-oriented, and able to manage multiple tasks efficiently in a fast-paced fabrication environment. Full-time, in-office position based in NYSFAB.

Qualifications

• 1–3 years of experience in payroll, purchasing, or administrative support.
• Construction or fabrication industry experience is a plus.
• Strong Excel, Word, and email skills.
• Detail-oriented and highly organized.
• Full-time position, Monday–Friday, based in NYSFAB office.

Responsibilities

• Payroll duties: collect and verify timecards; ensure accuracy of hours, overtime, and job cost coding; input payroll data in Paychex Flex & QuickBooks; assist with certified payroll reports; maintain confidentiality.
• Office administration: filing, data entry, scanning, document organization; update employee and vendor files; support communication between shop, office and management; greet visitors and handle correspondence.
• Purchasing support: obtain quotes; prepare purchase orders; follow up with vendors; coordinate with shop foreman to ensure timely material availability; track orders and invoices.
• General responsibilities: maintain professionalism and confidentiality; communicate clearly with coworkers and management; follow safety and data policies; take initiative to support daily operations.

Skills

Payroll processing

Office administration

Purchasing coordination

Microsoft Excel

Microsoft Word

Communication

Time management

Education

High school diploma

Associate degree in business administration

Tools

Paychex Flex

QuickBooks

Job description

NYSFAB is seeking a Payroll Clerk / Office Assistant / Purchasing Assistant to support daily office operations in New York. The role covers payroll processing, general office administration, and purchasing coordination under management guidance.

The ideal candidate will be organized, detail-oriented, and able to manage multiple tasks efficiently in a fast-paced fabrication environment. Full-time, in-office position based in NYSFAB.