Office Operations & IT Support Specialist

DBS Bank; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

DBS Bank Ltd. in Los Angeles seeks an administrative and office services specialist to ensure smooth daily operations, handle invoices, and provide first-level desktop support for staff.

The role covers front desk duties, meeting coordination, supplies, and facilities liaison, with emphasis on timely processing, accuracy, and partner collaboration across Finance and IT.

Candidates should have 3+ years in related roles, strong MS Office skills, and experience in corporate banking environments.

Qualifications

• Minimum 3 years of experience in administration, office operations, facilities coordination, desktop support, or related operational role.
• Experience providing end-user desktop support in a corporate environment is required.
• Experience retrieving, reviewing, routing, and tracking invoices or coordinating accounts-payable workflows is preferred.
• Experience supporting facilities operations, building work orders, office services, or similar workplace activities is preferred.
• Experience in banking, financial services, or another regulated corporate environment is preferred.

Responsibilities

• Monitor shared administrative mailboxes and invoicing channels for incoming invoices and billing notices.
• Retrieve and perform initial invoice review for accuracy and supporting documentation.
• Route invoices to designated approvers as per approval requirements.
• Maintain invoice tracking logs from receipt through payment completion.
• Follow up with approvers, Finance, and stakeholders to prevent delays and resolve discrepancies.
• Support front desk and daily office functions including telephone coverage, guest assistance, mail, courier, and deliveries.
• Coordinate meeting logistics, trainings, and office events; assist with supplies and pantry.
• Assist with onboarding/offboarding activities including workstation setup and asset tracking.

Skills

Desktop support

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Customer service

Windows OS

Education

High school diploma

Bachelor's degree preferred

Job description

DBS Bank Ltd. in Los Angeles seeks an administrative and office services specialist to ensure smooth daily operations, handle invoices, and provide first-level desktop support for staff.

The role covers front desk duties, meeting coordination, supplies, and facilities liaison, with emphasis on timely processing, accuracy, and partner collaboration across Finance and IT.

Candidates should have 3+ years in related roles, strong MS Office skills, and experience in corporate banking environments.