Office Operations & HR Admin Assistant

TRP Infrastructure Services; Jacksonville (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

401k

Job summary

TRP Infrastructure Services is seeking an Office Administrative role to support finance, HR, document control, and office operations in Jacksonville. The assistant will liaise between departments, back leadership, and ensure policy compliance in daily activities.

Ideal candidates will have HS Diploma or GED and 3–5 years in office administration or customer relations, strong MS Office skills, SAP experience preferred, and a valid driver’s license.

Qualifications

• Experience providing administrative support to management teams and departments.
• Proficiency with MS Office, Outlook, and SAP preferred for document control, payroll, and reporting.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide comprehensive administrative support to the management team, including scheduling meetings and managing calendars.
• Assist HR functions such as new hire paperwork, payroll support, and benefits coordination.
• Maintain document control, prepare reports and presentations, and ensure legal compliance.
• Oversee procurement of office supplies, manage vendor relationships, and maintain inventory records.
• Process invoices, manage expenses, and reconcile accounts payable/receivable.
• Support safety initiatives and maintain a healthy work environment; assist in project management activities.
• Serve as a liaison between departments and respond to urgent inquiries; overtime as needed.
• Foster positive client and staff relations and contribute to operational planning.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Confidentiality

Education

HS Diploma or GED

Tools

MS Office

SAP

Outlook

Job description

TRP Infrastructure Services is seeking an Office Administrative role to support finance, HR, document control, and office operations in Jacksonville. The assistant will liaise between departments, back leadership, and ensure policy compliance in daily activities.

Ideal candidates will have HS Diploma or GED and 3–5 years in office administration or customer relations, strong MS Office skills, SAP experience preferred, and a valid driver’s license.