Administrative Specialist — Front Desk & Operations (Onsite)

Midco of South Dakota, Inc.; Sioux Falls (SD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Free Midco internet and TV

Generous 401(k) match

Disability insurance

HSA contributions

Wellbeing programs

Broad community presence

Job summary

Midco of South Dakota, Inc. is seeking an Administrative Assistant to be the first point of contact for visitors and staff, providing welcoming reception, scheduling, and administrative support.

You will coordinate meetings, manage mail and deliveries, assist with vendor relations, and help maintain a tidy, secure office environment while upholding Midco policies and confidentiality. The role requires strong organizational skills and the ability to balance multiple tasks in a fast-paced office.

Qualifications

• High school diploma or GED required.
• Minimum of 1 year experience supporting daily office operations or in-person customer service.
• Proficiency with Microsoft 365 applications including Outlook, Word, Excel, Teams, and PowerPoint.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Serve as the first point of contact for visitors, team members, vendors, and external partners in-person and virtually.
• Manage incoming inquiries and provide timely, professional responses.
• Greet and sign-in visitors, maintain security procedures.
• Provide administrative support to leaders and teams across the organization.
• Coordinate meetings, conference rooms, travel, and office events.
• Support employee engagement and workplace activities.
• Manage office supply inventory and purchasing.
• Coordinate equipment checkout and inventory tracking.
• Handle mail, packages, and deliveries."
• Assist with pool vehicle fleet operations (reservations, tracking, inspections).
• Distribute and track Midco-sponsored event tickets and engagement activities.
• Process, code, and route invoices for approval and payment.
• Maintain filing systems and administrative documentation.

Skills

Microsoft 365

Outlook

Word

Excel

Teams

PowerPoint

Verbal communication

Written communication

Confidentiality

Education

High school diploma or equivalent (GED)

Tools

None

Job description

Midco of South Dakota, Inc. is seeking an Administrative Assistant to be the first point of contact for visitors and staff, providing welcoming reception, scheduling, and administrative support.

You will coordinate meetings, manage mail and deliveries, assist with vendor relations, and help maintain a tidy, secure office environment while upholding Midco policies and confidentiality. The role requires strong organizational skills and the ability to balance multiple tasks in a fast-paced office.