Office Operations & Front Desk Coordinator

snainternational; Alexandria (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

SNA International, headquartered in Alexandria, VA, is seeking an organized front desk/administrative professional to keep the office running and support day-to-day operations. You will be the first face visitors see and ensure recurring tasks are completed reliably.

The role involves coordinating with facilities, IT, finance, and HR, handling conference logistics, and assisting the President with travel and correspondence. On-site work in Alexandria is required.

Qualifications

• Two or more years in an office, administrative, or front desk role.
• Strong organization and follow-through, especially on recurring deadlines.
• Comfortable with Microsoft Office and quick to pick up new systems.
• Clear, careful writing and communications. You proofread before you send.

Responsibilities

• Run the front office: mail, deliveries, supplies, visitors, conference rooms, and answer the main phone line during business hours.
• Coordinate with building and service vendors, including facilities, security, IT, and onsite services.
• Support our finance cycle: collect receipts, prepare weekly reports, and route invoices and banking documents to accounting.
• Keep corporate records current, including vendor accounts, insurance certificates, renewal dates, and electronic signatures.
• Handle conference and event logistics: sourcing materials, shipping, and setup.
• Support the President with calendar, travel, correspondence, and follow-up on open items.
• Coordinate employee equipment with IT, and assist with HR logistics such as job postings and employee cards.

Skills

Office administration

Organization

Microsoft Office

Written communication

Onsite work

Attention to detail

Tools

Concur

BILL

Deltek

Job description

SNA International, headquartered in Alexandria, VA, is seeking an organized front desk/administrative professional to keep the office running and support day-to-day operations. You will be the first face visitors see and ensure recurring tasks are completed reliably.

The role involves coordinating with facilities, IT, finance, and HR, handling conference logistics, and assisting the President with travel and correspondence. On-site work in Alexandria is required.