Front Office & Operations Coordinator

Jobvite, Inc.; Alexandria, Northern (VA, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

SNA International, headquartered in Alexandria, VA, seeks an organized office administrator to keep the office running and support day-to-day operations. You will be the first face visitors see and ensure recurring work is completed on time.

Responsibilities include front-office management, coordinating facilities and IT, supporting finance and records, and assisting the President with calendar and travel. On-site in Alexandria, you will handle HR logistics when needed.

Qualifications

• Two+ years in an office, administrative, or front desk role.
• Strong organization and ability to follow through on recurring deadlines.
• Proficiency with Microsoft Office and ability to learn new systems quickly.
• Clear and careful written communication; proofreading before sending.
• Good judgment handling confidential information.

Responsibilities

• Run front office tasks: answer main phone, manage mail, deliveries, visitors, and conference rooms.
• Coordinate with facilities, IT, security, and onsite services with vendors.
• Support finance by collecting receipts, preparing weekly reports, routing invoices and banking docs.
• Maintain corporate records, vendor accounts, insurance certificates, and renewal dates.
• Handle conference/event logistics: sourcing materials, shipping, setup.
• Assist the President with calendar, travel, and correspondence; follow up on items.
• Coordinate equipment with IT and assist HR tasks like postings and employee cards.

Skills

Office Administration

Organization

MS Office

Communication

Confidentiality

Job description

SNA International, headquartered in Alexandria, VA, seeks an organized office administrator to keep the office running and support day-to-day operations. You will be the first face visitors see and ensure recurring work is completed on time.

Responsibilities include front-office management, coordinating facilities and IT, supporting finance and records, and assisting the President with calendar and travel. On-site in Alexandria, you will handle HR logistics when needed.