Office Operations & Finance Manager

Phoenix Senior Living; Midlothian (VA); On-site; USD 50,000 - 80,000; Full time

Job summary

The Pearl at Watkins in Midlothian, VA is seeking a Business Office Manager to join their team. This role reports directly to the Executive Director and focuses on keeping community operations running smoothly.

Responsibilities include payroll, HR administration, budgeting, records management, staff supervision, training, and implementing office policies to improve efficiency and accuracy across administrative functions.

Qualifications

• 1 year related experience, Associate/Bachelor degree preferred.
• Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

Responsibilities

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains office staff by managing the recruitment, selection, orientation, and training of associates.
• Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
• Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

Skills

Supply Management

Budget Tracking

Delegation

Staffing

Process Management

Multi-tasking

Supervision

Standards Development

Process Improvement

Inventory Control

Reporting

Education

Associate/Bachelor degree preferred

Job description

The Pearl at Watkins in Midlothian, VA is seeking a Business Office Manager to join their team. This role reports directly to the Executive Director and focuses on keeping community operations running smoothly.

Responsibilities include payroll, HR administration, budgeting, records management, staff supervision, training, and implementing office policies to improve efficiency and accuracy across administrative functions.