Office Operations & Finance Manager

SevenStar HR; South Bend (IN); On-site; USD 60,000 - 81,000; Full time

Benefits offered by this job

Medical benefits

401K

Starting salary $70,000

Job summary

Effective Hiring is seeking an Office Manager who will oversee the financial, administrative, and operational functions of the business. You’ll lead a team including Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators, ensuring smooth processes and accurate reporting.

You will manage bookkeeping, cash flow, payroll, budgeting, and compliance while supporting senior leadership with planning and performance metrics.

Qualifications

• Solid bookkeeping knowledge including P&L, balance sheets, cash flow and budgeting.
• Experience leading and supervising office staff and coordinating cross‑functional teams.
• Strong written and verbal communication across departments and with clients.
• Excellent planning, organizational, and analytical skills.
• Construction management experience preferred.
• IICRC or Xactimate certifications preferred but not required.

Responsibilities

• Lead the office team, including training, team meetings, performance reviews, and day-to-day management.
• Oversee bookkeeping, accounts payable/receivable, cash flow, payroll, budgeting, and financial reporting.
• Monitor divisional performance and key metrics; oversee staffing and annual office plan.
• Manage National Accounts, programs, subcontractor, employment, and risk documentation and compliance.
• Coordinate office processes and communication across departments; serve as the SME for office systems and technology.
• Support senior leadership with planning, reporting, performance, and other priorities.

Skills

Strong bookkeeping

Team supervision

Communication skills

Planning & organization

Analytical skills

Construction management

IICRC or Xactimate certs

Education

High school diploma or GED; college degree preferred

Tools

Microsoft Office

QuickBooks

Job description

Effective Hiring is seeking an Office Manager who will oversee the financial, administrative, and operational functions of the business. You’ll lead a team including Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators, ensuring smooth processes and accurate reporting.

You will manage bookkeeping, cash flow, payroll, budgeting, and compliance while supporting senior leadership with planning and performance metrics.