Business Office Manager

The Phoenix at Opelika; Virginia (MN); On-site; USD 45,000 - 60,000; Full time

Job summary

The Phoenix at Opelika seeks a Business Office Manager to enhance office efficiency and support community operations. This role entails overseeing office systems, managing financials, and engaging with staff to ensure operational success.

The ideal candidate will possess strong skills in business administration and financial management. Responsibilities also include recruiting and training staff, maintaining office policies, and achieving financial objectives. Join our supportive team dedicated to excellence!

Qualifications

• 1 year related experience in business office management.
• Ability to manage financial processes and systems.
• Strong skills in budgeting, delegation, and supervision.

Responsibilities

• Maintains office operations and procedures.
• Provides historical reference by defining procedures for records management.
• Achieves financial objectives by analyzing budgets and implementing corrections.

Skills

Business Office Management

Financial Management

Staff Management

Process Improvement

Budget Tracking

Education

Associate/Bachelor degree

Job description

Description

The Pearl at Watkins is seeking a Business Office Manager to join their team!

The Business Office Manager reports directly to Executive Director.

Purpose

Business Office | Administrative

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as payroll & human resources administration and information monitoring/process and systems financial systems close and management business processes – key controls technical / professional knowledge of quality assurance.

Principle Duties and Responsibilities

Business Office | Administrative

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Maintains office staff by managing the recruitment, selection, orientation, and training of associates.

Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.

Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.

Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications:

Business Office | Administrative

1 year related experience, Associate/Bachelor degree preferred. Supply management, informing others, tracking/analyzing budget expenses, delegation, staffing, and managing processes, ability to multi task, supervision, developing standards, promoting process improvement, inventory control, and reporting skills.

Physical Requirements

In an 8 hour workday, associate may stand / walk:

• Hours at one time: 0 - 2
• Total hours/day: 4 – 6

In an 8 hour workday, associate may sit:

• Hours at one time: 0 - 4
• Total hours/day: 4 - 6

In an 8 hour workday, associate may drive:

• 30-60 minutes, 1 - 2 times a week

Associate will support / assist: (Maximum lbs)

• Frequency: 50 lbs
• Occasionally: 150 lbs

Associate will lift / carry (Maximum lbs)

• Frequency: 40 lbs
• Occasionally: 70 lbs
• Height of lift: 3 – 4 feet
• Distance of carry: 30 yards

Associate will use hands for repetitive:

• Simple grasping, pushing, and pulling, fine manipulation

Associate should be able to:

• Bend: Occasionally
• Squat: Occasionally
• Kneel: Occasionally
• Climb: Occasionally
• Reach: Occasionally, 3 feet