Office Operations & Facilities Manager

King & Spalding LLP; Austin (TX); On-site; USD 75,000 - 97,000; Full time

Benefits offered by this job

Health and wellness plan

Life and disability insurance

Flexible spending accounts and HSA

401(k) plan

Profit sharing plan

Paid Time Off

Job summary

King & Spalding LLP is seeking an Office Manager in Austin to oversee daily office operations, coordinate facilities, HR, IT, and finance functions, and ensure a welcoming, efficient workplace for staff and visitors.

You will manage invoices, budgets, vendor relationships, onboarding/offboarding, and office safety while promoting professionalism and confidentiality across the firm. A bachelor’s degree and 5+ years of relevant experience are expected.

Qualifications

• Bachelor’s degree required.
• Minimum of five years in office administration or facilities coordination, preferably in a law firm or professional environment.
• Experience with budgeting, invoice processing, vendor coordination, and employee support processes.
• Strong oral and written communication skills, with professional interaction with employees, leadership, clients, visitors, and vendors.
• Demonstrated ability to organize work, solve problems, manage competing priorities, and exercise sound judgment in a fast-paced office.
• Working knowledge of office administration, facilities coordination, vendor management, budgeting, and employee-related administrative processes.
• Ability to build effective relationships and maintain confidentiality, promoting a positive service-oriented workplace culture.

Responsibilities

• Partner with office leadership and administrative teams to support daily operations.
• Coordinate with Facilities, Administration, HR, Finance, IT and other departments to ensure firm practices and local office requirements.
• Process office invoices, assist with budget-related activities, and support vendor relationships.
• Support emergency preparedness, business continuity planning, security procedures, access management, and related safety initiatives.
• Assist with onboarding, offboarding, compliance postings, and other employee administrative processes with HR.
• Liaise with building management and local vendors for office supplies, maintenance, catering, and related needs.
• Oversee office space, identify facilities issues, coordinate repairs, and maintain a safe, clean environment.
• Plan and support office events, client/business development events, staff appreciation, and other initiatives.
• Oversee parking, cards, conference room setups, catering orders, recycling, and floor plans.
• Perform other duties as assigned by office leadership.

Skills

Office administration

Facilities coordination

Vendor management

Budgeting

Communication

Education

Bachelor’s degree

Job description

King & Spalding LLP is seeking an Office Manager in Austin to oversee daily office operations, coordinate facilities, HR, IT, and finance functions, and ensure a welcoming, efficient workplace for staff and visitors.

You will manage invoices, budgets, vendor relationships, onboarding/offboarding, and office safety while promoting professionalism and confidentiality across the firm. A bachelor’s degree and 5+ years of relevant experience are expected.