Office Operations & Facilities Leader

Pilsbury Law; Nashville (TN); On-site; USD 85,000 - 95,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in Nashville, TN seeks an Operations Manager to lead administrative operations, ensuring a safe, clean, first-class office environment for all staff.

The role requires CAD drawing, space management reporting, and project management, with 7–10 years in facilities management, preferably in a large professional services or law firm. Strong MS Office skills and budget/lease oversight are essential.

Qualifications

• BA/BS and 7-10 years' progressive experience in the Facilities Management or related field.
• Experience as Facilities Manager in a large professional services firm or law firm preferred.
• Experience with CAD drawing application.
• Strong MS Office skills (Excel, PowerPoint, Word, Outlook).
• Project management experience required.

Responsibilities

• Provide organized administrative operations and maintain a safe, first-class office environment.
• Budget development and facility-related invoice approval; prepare check requests.
• Monitor budget categories to ensure they remain within budget.
• Provide oversight functions to Epiq; assist in space planning and renovations.
• Maintain floor plans and construction/base-building drawings; manage supplies.
• Oversee lease compliance input and liaise with building management.
• Manage inbound/outbound mail, courier services, and mail metering.
• Manage security, access, parking, and local cab/sedan services.
• Coordinate new hire office setup and visitor offices; oversee moves.
• Oversee catering, pantries, and kitchen upkeep; manage file labeling and storage.
• Manage off-site file storage; ensure proper disposal and annotation in Legal Key.
• Maintain records supplies; supervise recycling and confidential destruction.
• Oversee client services and reception; provide new-hire facilities orientations.

Skills

Space management reporting

Project management

Microsoft Office proficiency

Education

BA/BS in Facilities Management or related field

Tools

CAD drawing

Job description

Pillsbury Winthrop Shaw Pittman LLP in Nashville, TN seeks an Operations Manager to lead administrative operations, ensuring a safe, clean, first-class office environment for all staff.

The role requires CAD drawing, space management reporting, and project management, with 7–10 years in facilities management, preferably in a large professional services or law firm. Strong MS Office skills and budget/lease oversight are essential.