Office & Facilities Coordinator - Reception & Admin

New York Genome Center, Inc.; New York (NY); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Medical/Dental/Vision for employees &/

401(k) match

Vacation/Holidays/Sick leave

Job summary

New York Genome Center, Inc. is seeking a reliable receptionist and facilities support professional to manage front-desk operations and provide administrative help across multiple teams.

The role reports to the Office Manager, Facilities, and requires coordinating with IT, HR, and events to maintain smooth day-to-day activities at the NYGC campus in New York. The position involves handling visitors, calls, mail, security procedures, and support for meetings and events.

Qualifications

• Undergraduate degree required.
• Proficient with MS Office and G Suite.
• Strong communication and organizational skills.
• Ability to lift up to 50 lbs.
• Ability to manage multiple priorities in a team setting.

Responsibilities

• Reception: front-desk support and visitor management.
• Answer, screen, and transfer calls; manage mail and messages.
• Coordinate mail/express courier pickup and delivery.
• Support Facilities team with day-to-day operations and events.
• Draft documents, letters, and presentations; manage versions and filing.
• Handle all incoming communications (email, phone, mail, fax).
• Maintain COI tracking and liaise with IT and HR for moves and relocations.
• Order supplies and reconcile expenses; arrange travel for conferences.
• Oversee security access, ID badges, and building security procedures.
• Support external events and liaise with events team for setup and takedown.

Skills

Excellent computer skills

MS Office

GSuite

Communication skills

Time management

Independent work

Lift up to 50 lbs

Reception experience

JIRA ticket management

Education

Undergraduate degree

Tools

JIRA

Job description

New York Genome Center, Inc. is seeking a reliable receptionist and facilities support professional to manage front-desk operations and provide administrative help across multiple teams.

The role reports to the Office Manager, Facilities, and requires coordinating with IT, HR, and events to maintain smooth day-to-day activities at the NYGC campus in New York. The position involves handling visitors, calls, mail, security procedures, and support for meetings and events.