Office Operations & Facilities Coordinator

jacksonlewis; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Jackson Lewis P.C. is seeking an Office Coordinator to provide comprehensive administrative support in our busy office. The role emphasizes professional customer service, mail handling, document processing, and basic office maintenance within a law firm setting.

The ideal candidate has 1–4 years in a professional services environment, proficiency with MS Office 365, and strong organizational skills. This on-site role offers growth and exposure to a national law practice.

Qualifications

• Experience in professional services environment (1–4 years) required.
• Office equipment and MS Office 365 (Word/Outlook); basic keyboarding skills.
• Excel and PowerPoint experience is a plus.
• Physical ability to lift 25–70 pounds.
• Initiative, reliability, teamwork, attention to detail and multitasking.
• Prior law firm experience preferred.
• Good listening skills to determine customer needs.
• Ability to use a hand cart.

Responsibilities

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all USPS/FedEx/UPS packages; sort and distribute incoming mail.
• Assist with document reproduction: copying, scanning, date stamping, binding and faxing.
• Troubleshoot and perform minor repairs (paper jams, replace toner, etc.).
• Schedule service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Clean the kitchen and related equipment; run dishwasher and refill paper daily.
• Move boxes and assist with furniture moves.
• Conduct daily walk-throughs; report issues to building liaison.
• Inventory and send files to off-site storage; organize file room.
• Provide other administrative assistance as appropriate.

Skills

Professional services exp

Office equipment

MS Office 365

Keyboarding

Excel

PowerPoint

Physical ability

Initiative

Multi-tasking

Law firm experience

Active listening

Hand cart use

Education

High School Diploma

Job description

Jackson Lewis P.C. is seeking an Office Coordinator to provide comprehensive administrative support in our busy office. The role emphasizes professional customer service, mail handling, document processing, and basic office maintenance within a law firm setting.

The ideal candidate has 1–4 years in a professional services environment, proficiency with MS Office 365, and strong organizational skills. This on-site role offers growth and exposure to a national law practice.