Senior Office Administrator — Law Firm with Multi-Office Ops

Jackson Lewis P.C.; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Jackson Lewis P.C. is seeking an Office Administrator to oversee daily operations across offices in Miami, New Orleans and San Juan. The role supports the Office Managing Principal and leadership teams, driving firm initiatives and staff management.

The candidate will manage recruitment, onboarding and evaluations, ensure policy adherence, and monitor budgets while coordinating with HR, IT and facilities. Strong communication and organizational skills are essential.

Qualifications

• 3–5 years of law firm administration or relevant management experience.
• Excellent oral and written communications skills.
• Comfort communicating at all levels of an organization.
• Strong relationship management and interpersonal skills.
• Willingness to travel as needed.

Responsibilities

• Oversee day-to-day office operations and administration.
• Manage staff including recruitment, onboarding, evaluation, and training.
• Monitor budget, expenses, and office ledgers in collaboration with HR and finance.
• Coordinate leaves, attendance, and overtime; support timecard approvals.

Skills

People management

Communication

Relationship management

Interpersonal skills

Travel ability

Education

Bachelor's degree

Advanced degree preferred

Tools

Microsoft Office

NetDocs

Job description

Jackson Lewis P.C. is seeking an Office Administrator to oversee daily operations across offices in Miami, New Orleans and San Juan. The role supports the Office Managing Principal and leadership teams, driving firm initiatives and staff management.

The candidate will manage recruitment, onboarding and evaluations, ensure policy adherence, and monitor budgets while coordinating with HR, IT and facilities. Strong communication and organizational skills are essential.