Legal Administrative Assistant

Jackson Lewis P.C.; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Jackson Lewis P.C. is seeking a seasoned legal administrative assistant to support four or more labor and employment litigation attorneys, focusing on drafting and revising correspondence, pleadings, and documents.

The role requires eFiling experience, TOC/TOA formatting, calendar maintenance, travel and expense processing, and high organization, accuracy, and confidentiality. The successful candidate will have at least 5 years of recent litigation secretary experience in a law firm and strong

Qualifications

• 5+ years experience as a legal administrative assistant in a law firm supporting litigation attorneys.
• Familiarity with state and federal rules and procedures, plus eFiling in multiple courts.
• Experience with trial preparation and briefs.
• Proficient with Microsoft Office and law-firm software for billing and document management.
• Strong verbal and written communication; excellent proofreading and timely deadline management.

Responsibilities

• Engage with attorneys and staff, keeping current case status and resources in view.
• Support four+ attorneys in employment and labor law matters; provide backup support as needed.
• Draft and revise correspondence, pleadings and documents; manage filing.
• Handle electronic filings across courts and maintain docketing for litigation.
• Maintain calendars, travel arrangements, expenses, and time records.
• Coordinate with internal and external stakeholders; ensure confidentiality.

Skills

Legal administrative support

Litigation support

Calendar management

Document management

Communication skills

Office Suite proficiency

Education

High School diploma or equivalent

4‑year college degree preferred

Tools

Office Suite (Outlook, Word, Excel, PowerPoint)

Billing software

Document management systems

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business‑oriented solutions to cultivate high‑functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Job Summary

At Jackson Lewis, the legal secretary/legal administrative assistant is an important team member who supports multiple labor and employment litigation attorneys (4+) and the successful candidate will have strong skills in both legal and administrative support.

The focus of the legal administrative assistant support functions include drafting and revision of correspondence, pleadings and documents; experience with eFiling systems in multiple courts; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading, and attention to detail.

Administrative support functions include calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.

The successful candidate is very organized, detail‑oriented team player possessing at least 5 years recent litigation secretary experience.

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment and labor law matters and backup support as needed.
• Support attorneys with correspondence, pleadings, documents and other documents as directed.
• Manage document filing in multiple courts with various requirements, primarily using electronic filing.
• Interact with internal departments, outside agencies, vendors and clients.
• Handle a wide variety of complex and confidential time‑sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Various office and client filing.
• Other office administrative functions as needed.

Qualifications/Skills Required

• At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
• Experienced with trial preparation and briefs.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.

Educational Requirements

• High School diploma or equivalent required.
• 4‑year college degree preferred.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.