Dynamic Labor & Employment Litigation Secretary

Jackson Lewis P.C.; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Jackson Lewis P.C. is seeking a highly organized Legal Administrative Assistant to support multiple labor and employment litigation attorneys. The role involves drafting and revising correspondence and pleadings, e-filing, calendar management, and client communications.

Experience with trial prep and federal/state procedures is essential. Ideal candidates will have at least 3 years of litigation support experience from a law firm, excellent proofreading and time-management skills, and

Qualifications

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

Responsibilities

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment law matters and backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Assist with billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation, and schedule depositions.
• Various office and client filing.
• Proofreading documents.
• Other office administrative functions as needed.

Skills

Legal admin experience

Litigation support

Court filings knowledge

Proofreading

Communication skills

Time management

Education

High School diploma

College degree preferred

Tools

Office Suite

E-filing systems

Billing software

Document management

Job description

Jackson Lewis P.C. is seeking a highly organized Legal Administrative Assistant to support multiple labor and employment litigation attorneys. The role involves drafting and revising correspondence and pleadings, e-filing, calendar management, and client communications.

Experience with trial prep and federal/state procedures is essential. Ideal candidates will have at least 3 years of litigation support experience from a law firm, excellent proofreading and time-management skills, and