Legal Secretary

Jackson Lewis P.C.; Houston (TX); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

Jackson Lewis P.C. is seeking a highly organized Legal Administrative Assistant to support multiple labor and employment litigation attorneys. The role involves drafting and revising correspondence and pleadings, e-filing, calendar management, and client communications.

Experience with trial prep and federal/state procedures is essential. Ideal candidates will have at least 3 years of litigation support experience from a law firm, excellent proofreading and time-management skills, and

Qualifications

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

Responsabilités

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment law matters and backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Assist with billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation, and schedule depositions.
• Various office and client filing.
• Proofreading documents.
• Other office administrative functions as needed.

Connaissances

Legal admin experience

Litigation support

Court filings knowledge

Proofreading

Communication skills

Time management

Formation

High School diploma

College degree preferred

Outils

Office Suite

E-filing systems

Billing software

Document management

Description du poste

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent litigation secretary experience (including electronic filing).

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment law matters and backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Assist with billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation, and schedule depositions.
• Various office and client filing.
• Proofreading documents.
• Other office administrative functions as needed.

Qualifications/Skills Required

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

Educational Requirements

High School diploma or equivalent required. 4-year college degree preferred.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

We are a preeminent workplace law firm dedicated to our clients and passionate about providing the highest quality, creative and effective representation of employers on the full range of employment and labor law matters, through offices strategically located throughout the country.

We provide a rewarding and collegial work environment for the leading attorneys in our field. We work hard to preserve the values that make Jackson Lewis a gratifying place to practice law. We are a law firm where people know each other and work together to best serve our clients.