Facilities & Office Services Coordinator

Jackson Lewis LC; Detroit (MI); On-site; USD 38,000 - 58,000; Full time

Job summary

Jackson Lewis P.C. is seeking an Office Coordinator for the Detroit office to provide high-quality administrative support to staff and visitors. You will manage mail, packages, copying, scanning, and equipment maintenance while keeping the workspace organized and professional.

The role requires 1–4 years in a professional services environment and strong MS Office skills (Word, Outlook, Excel, PowerPoint). Ability to lift 25–70 pounds is required; equal opportunity employer.

Qualifications

• One to four years of experience in professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax equipment and computers.
• Proficiency with Microsoft Office 365 suite (Word, Outlook, Excel, PowerPoint).
• Must be able to lift 25–70 pounds.
• Educational requirements: High School Diploma or equivalent.

Responsibilities

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all USPS/FedEx/UPS packages, sorting and distributing incoming mail.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
• Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles).
• Refill all paper at least daily and as needed.
• Scheduling service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Cleaning the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers.
• Move boxes and other heavy items, which may include assisting with furniture moves.
• Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
• Inventory and send files to off-site storage facility.
• Organize and clean file workroom.

Skills

Customer service

Multi-tasking

Reliability

Attention to detail

Team oriented

Good listening skills

Education

High School Diploma or equivalent

Tools

Microsoft Office 365

Word

Outlook

Excel

PowerPoint

Job description

Jackson Lewis P.C. is seeking an Office Coordinator for the Detroit office to provide high-quality administrative support to staff and visitors. You will manage mail, packages, copying, scanning, and equipment maintenance while keeping the workspace organized and professional.

The role requires 1–4 years in a professional services environment and strong MS Office skills (Word, Outlook, Excel, PowerPoint). Ability to lift 25–70 pounds is required; equal opportunity employer.