Office Operations & Events Manager

Fortified Health Security; Brentwood (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

Fortified Health Security is seeking an Office Manager to oversee daily office operations and maintain a welcoming, productive environment. You will support executive calendars, vendors, and facilities, while coordinating events and ensuring smooth administrative processes across the office.

The role emphasizes strong communication, organization, and teamwork, with responsibility for guest welcome, supply management, and coordinating on-site activities.

Qualifications

• Excellent communication and interpersonal skills.
• Proven planning and organizational skills, attention to detail.
• Highly flexible, creative problem solver, with strong ability to multi-task.
• Comfortable rolling up sleeves to get things done.
• Strong sense of the importance of teamwork and collaboration.
• Proficient in Microsoft 365 products.

Responsibilities

• Oversee daily office operations to ensure a well-organized, efficient, and productive work environment.
• Support CFO and CSSO with administrative tasks and calendar maintenance.
• Serve as primary point of contact for office vendors and visitors.
• Monitor office systems, equipment, and facility operations; troubleshoot as needed.
• Coordinate facility-related requests and manage inventory of office supplies.
• Manage conference room calendars and meeting logistics; support client events.
• Administer Zoom accounts, schedule meetings, and coordinate webinars.
• Draft and distribute Outlook invitations for company events and meetings; host quarterly Town Halls.

Skills

Communication

Organization

Problem solving

Teamwork

Microsoft 365

Tools

Microsoft 365

Job description

Fortified Health Security is seeking an Office Manager to oversee daily office operations and maintain a welcoming, productive environment. You will support executive calendars, vendors, and facilities, while coordinating events and ensuring smooth administrative processes across the office.

The role emphasizes strong communication, organization, and teamwork, with responsibility for guest welcome, supply management, and coordinating on-site activities.