Office Operations & Events Manager

Jobtailor; Austin (TX); On-site; USD 52,000 - 74,000; Full time

Job summary

Jobtailor in Austin, TX is seeking an experienced Office Manager to oversee the day-to-day operations and appearance of the corporate office, and to serve as the primary contact for employees, visitors, vendors, and guests.

The role focuses on maintaining a professional, welcoming environment, managing calendars, meetings, mail, and supplies; coordinating office maintenance and events; and partnering with HR on company-wide initiatives.

Qualifications

• 3+ years of experience in office management or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common business technology.
• Ability to lift 25 lbs and perform repetitive motions.
• Experience managing calendars, meetings, vendors, supplies, or events.

Responsibilities

• Oversee day-to-day operations and appearance of the corporate office.
• Serve as primary contact for employees, visitors, vendors, and guests.
• Maintain a professional, organized, and welcoming office environment.
• Manage incoming/outgoing mail, packages, deliveries, and couriers.
• Monitor office supplies, maintain inventory levels, and reorder as needed.
• Coordinate office maintenance, repairs, building access, and facility-related needs.
• Work with building management and service providers to address office needs.
• Identify issues before they become problems and take initiative to resolve them.
• Maintain confidentiality when handling sensitive information.
• Oversee the corporate calendar for meetings, conference rooms, and office schedules.
• Assist with scheduling meetings involving multiple departments and leadership.
• Prepare meeting spaces and ensure materials, supplies, and refreshments are available.
• Assist with administrative projects and special assignments.
• Coordinate corporate events, employee celebrations, meetings, lunches, and special occasions.
• Assist with planning company celebrations, holiday events, recognition programs, and employee engagement activities.
• Coordinate catering, decorations, invitations, supplies, setup, and cleanup for office events.
• Help create a positive and engaging experience for employees and visitors.
• Partner with HR and other departments on company-wide initiatives and celebrations.

Skills

Office Management

Administrative Coordination

Event Coordination

Confidentiality Maintenance

Calendar Management

Vendor Management

Communication Skills

Organization

Tools

Microsoft Office Proficiency

Business Technology

Job description

Jobtailor in Austin, TX is seeking an experienced Office Manager to oversee the day-to-day operations and appearance of the corporate office, and to serve as the primary contact for employees, visitors, vendors, and guests.

The role focuses on maintaining a professional, welcoming environment, managing calendars, meetings, mail, and supplies; coordinating office maintenance and events; and partnering with HR on company-wide initiatives.