Administrative & Operations Coordinator

Jobtailor; United States; On-site; USD 52,000 - 78,000; Full time

Job summary

Jobtailor seeks an experienced administrative professional to support the Office of Student Success and associated departments in the United States. The role oversees daily operations, coordinates with campus partners, and provides high-level scheduling, reporting, and correspondence support.

Responsibilities include budget monitoring, travel coordination, event planning, and ensuring compliance with accreditation standards.

Qualifications

• Bachelor’s degree or higher required.
• At least 1 year of office experience.
• Equivalent combination of education and experience considered.
• Proficiency with Microsoft Office.
• General knowledge of office operation, business processes, and records management.
• Strong interpersonal, customer service, and problem-solving skills.
• Ability to work independently, exercise sound judgement, and take initiative.
• All qualifications must be met by the time of employment.

Responsibilities

• Serve as the primary administrative point of contact for the Office of Student Success and assigned departments.
• Manage inquiries, coordinate daily operations, and support leadership and department chairs.
• Provide high-level administrative and operational support, including scheduling, meetings, travel, reporting, correspondence, minutes, and other materials.
• Coordinate communication and collaboration among leadership, administrative staff, campus partners, and internal and external stakeholders.
• Manage departmental budgets and financial activities, including monitoring expenditures, preparing requisitions and invoices, reconciling transactions, obtaining approvals, and supporting annual budget development.
• Coordinate travel and purchasing activities and complete related reconciliations.
• Support the planning and execution of university, divisional, and departmental events, programs, committees, and initiatives.
• Support accreditation and regulatory compliance efforts through data collection, documentation, committee participation, and policy implementation.
• Identify and implement workflow, process, policy, and service improvements.
• Provide leadership and coordination for campus-wide initiatives.
• Serve as a resource for campus partners regarding the Office of Student Success.
• Provide administrative support to the Expert Business Office, including drafting budget and fiscal-project communications.
• Assist with special projects and perform other assigned duties.

Skills

Interpersonal Skills

Customer Service

Problem-Solving

Initiative

Sound Judgement

Independent Work

Education

Bachelor's Degree

Tools

Microsoft Office Proficiency

Records Management

Job description

Jobtailor seeks an experienced administrative professional to support the Office of Student Success and associated departments in the United States. The role oversees daily operations, coordinates with campus partners, and provides high-level scheduling, reporting, and correspondence support.

Responsibilities include budget monitoring, travel coordination, event planning, and ensuring compliance with accreditation standards.