Lead Event & Meeting Coordinator

Jobtailor; New Jersey; On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor is seeking an organized and client-focused Events Manager to lead assigned programs and coordinate meetings from initial contract through final billing. You will manage complex itineraries, liaise with suppliers, and ensure budgets are monitored accurately to deliver successful events.

The role requires strong communication, budget awareness, and the ability to manage multiple projects, site visits, and client relationships while using Microsoft Office and learning new tools as needed.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1–3 years of event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office; ability to learn new technology quickly.
• Permanent authorization to work in the U.S.; sponsorship is not provided.
• Destination knowledge or prior hotel sales experience (nice to have).
• Experience developing and maintaining client and supplier relationships (nice to have).

Responsibilities

• Serve as the primary client liaison and lead for assigned programs and events.
• Manage corporate meetings and events from contract turnover through final billing.
• Implement program strategy, objectives, logistics, and customer service.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure requirements are met.
• Maintain accurate records, system input, and file management.
• Conduct regular client status meetings and ensure objectives are achieved.
• Manage program budgets, audit billing, and track expenses.
• Initiate and reconcile supplier payments.

Skills

Event Management

Budget Maintenance

Client Relationship Development

Organizational Skills

Client Liaison

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Proficiency

Job description

Jobtailor is seeking an organized and client-focused Events Manager to lead assigned programs and coordinate meetings from initial contract through final billing. You will manage complex itineraries, liaise with suppliers, and ensure budgets are monitored accurately to deliver successful events.

The role requires strong communication, budget awareness, and the ability to manage multiple projects, site visits, and client relationships while using Microsoft Office and learning new tools as needed.