Office Operations & Events Coordinator

Jacobs; Omaha (NE); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health and welfare benefits

401(k) plan

Job summary

Jacobs in Omaha seeks an organized Office Coordinator to support our local office, streamline operations, and enable teams to deliver client solutions.

You will manage office operations, onboarding, meetings, catering, events, vendor visits, and facility services, while coordinating communications and documents.

This role requires strong communication, teamwork, and the ability to work independently to resolve problems and maintain a positive workplace.

Qualifications

• High school diploma or equivalent; associate's or bachelor’s preferred.
• 3–5 years in office coordination or related roles.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Excellent verbal and written communication.
• Strong customer service mindset and relationship-building.
• Ability to work independently and proactively solve problems.

Responsibilities

• Welcome and assist employees, visitors, clients, and guests; manage access and badges.
• Coordinate office repairs, maintenance requests, and facility activities.
• Manage supplies, shipping, mail, printing, and courier services.
• Support HSSE initiatives and training coordination.
• Organize meetings, internal communications, and event logistics.
• Plan employee engagement activities and client-facing events.
• Prepare, print, assemble, and distribute project documentation.

Skills

Strong organizational skills

Multitasking

Excellent verbal and written comunicat

Education

High school diploma or equivalent; associate's or bachelor's preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Jacobs in Omaha seeks an organized Office Coordinator to support our local office, streamline operations, and enable teams to deliver client solutions.

You will manage office operations, onboarding, meetings, catering, events, vendor visits, and facility services, while coordinating communications and documents.

This role requires strong communication, teamwork, and the ability to work independently to resolve problems and maintain a positive workplace.