Office Operations & Engagement Specialist

Jacobs Engineering Group Inc.; Omaha (NE); On-site; USD 25,000 - 36,000; Full time

Job summary

Jacobs Engineering Group Inc. seeks an organized Office Coordinator to support the Omaha office.

You will act as the central point of contact for daily operations, employee engagement, project support, and business development administration, enabling teams to focus on client solutions. You will ensure smooth day-to-day operations, foster a positive workplace culture, support project teams, and contribute to local business development activities.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 3-5 yrs experience in office coordination or related role.
• Strong organizational and multitasking abilities to manage competing priorities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication; strong customer service mindset.

Responsibilities

• Welcome and assist employees, visitors, clients, and guests.
• Coordinate visitor access, seating, badges, and orientation.
• Coordinate office repairs and facility-related activities.
• Manage office supplies, mail, printing, and courier services.
• Support HSSE initiatives, including training coordination.
• Maintain organization of common areas and storage.
• Coordinate vendor visits and facility service requests.
• Assist employees with locating office resources and information.
• Organize office meetings, communications, and internal announcements.
• Arrange catering, lunches, and event logistics.
• Plan employee engagement activities and team-building programs.
• Support conference participation, sponsorships, and client events.
• Prepare, print, and distribute project documentation.

Skills

Office coordination experience

Organizational skills

Multitasking

Communication skills

Independent work

Customer service mindset

Education

High school diploma

Associate's or Bachelor's degree preferred

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Jacobs Engineering Group Inc. seeks an organized Office Coordinator to support the Omaha office.

You will act as the central point of contact for daily operations, employee engagement, project support, and business development administration, enabling teams to focus on client solutions. You will ensure smooth day-to-day operations, foster a positive workplace culture, support project teams, and contribute to local business development activities.