Office Coordinator- Part Time

Jacobs; Omaha (NE); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health and welfare benefits

401(k) plan

Job summary

Jacobs in Omaha seeks an organized Office Coordinator to support our local office, streamline operations, and enable teams to deliver client solutions.

You will manage office operations, onboarding, meetings, catering, events, vendor visits, and facility services, while coordinating communications and documents.

This role requires strong communication, teamwork, and the ability to work independently to resolve problems and maintain a positive workplace.

Qualifications

• High school diploma or equivalent; associate's or bachelor’s preferred.
• 3–5 years in office coordination or related roles.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Excellent verbal and written communication.
• Strong customer service mindset and relationship-building.
• Ability to work independently and proactively solve problems.

Responsibilities

• Welcome and assist employees, visitors, clients, and guests; manage access and badges.
• Coordinate office repairs, maintenance requests, and facility activities.
• Manage supplies, shipping, mail, printing, and courier services.
• Support HSSE initiatives and training coordination.
• Organize meetings, internal communications, and event logistics.
• Plan employee engagement activities and client-facing events.
• Prepare, print, assemble, and distribute project documentation.

Skills

Strong organizational skills

Multitasking

Excellent verbal and written comunicat

Education

High school diploma or equivalent; associate's or bachelor's preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems. We are seeking a highly organized and service-oriented Office Coordinator to support our Omaha office. In this role, you'll serve as the central point of contact for office operations, employee engagement, project support, and business development administration, helping create an environment where employees can focus on delivering exceptional client solutions.

As a key member of the team, you'll help ensure efficient day-to-day office operations, foster a positive workplace culture, support project teams, and contribute to local business development activities.

Responsibilities

Office Operations & Facilities Support

• Welcome and assist employees, visitors, clients, and guests.
• Coordinate visitor access, seating arrangements, badges, and office orientation.
• Coordinate office repairs, maintenance requests, and facility-related activities.
• Manage office/kitchen supplies, shipping, mail distribution, printing needs, and courier services.
• Support health, safety, security, and environmental (HSSE) initiatives, including training coordination.
• Maintain organization of common areas, storage spaces, and office resources.
• Coordinate vendor visits and monitor completion of facility service requests.
• Assist employees with locating office resources, equipment, and workplace information.

Office Administration

• Support onboarding activities for new employees.
• Organize office meetings, communications, and internal announcements.
• Arrange catering, lunches, and event logistics.
• Plan and coordinate employee engagement activities, celebrations, volunteer events, and team-building programs.
• Support conference participation, sponsorships, community outreach, and client-facing events.
• Prepare, print, assemble, and distribute project documentation and materials.

Here's what you'll need

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 3-5 yrs Experience in office coordination, administrative support, office management, project administration, or a related role.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong customer service mindset with the ability to build positive relationships across all levels of the organization.
• Ability to work independently, exercise sound judgment, and proactively solve problems.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to a 401(k) plan, as well as legally mandated benefits.

The base salary range for this position is $18.00 to $26.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to a 401(k) plan, as well as legally mandated benefits.

The base salary range for this position is $18.00 to $26.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.