Office Coordinator

xAI; New York (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Equity

Comprehensive medical coverage

Vision and dental coverage

401(k) retirement plan

Short & long-term disability insurance

Life insurance

Job summary

A technology-focused company in New York is seeking an Office Coordinator to manage daily operations and support a productive work environment. The ideal candidate will have proven experience in office management, excellent communication skills, and exceptional attention to detail. Responsibilities include overseeing office logistics, organizing events, and managing vendor relationships. The role offers a salary between $55,000 and $70,000 annually, alongside comprehensive benefits including medical coverage and retirement plan options.

Qualifications

• Proven experience as an office manager, administrator, or similar role; tech environment experience is a plus.

Responsibilities

• Oversee daily office operations, including maintenance, security, and supplies.
• Manage office budget, expenses, and vendor relationships.
• Implement and maintain office policies and procedures.
• Organize internal and external company events and meetings.
• Coordinate with external vendors for catering, equipment, and/or other event needs.
• Ensure the office is clean, safe, and well-maintained.
• Manage relationships with property management and coordinate necessary repairs.
• Assist with onboarding processes for new hires.
• Manage mail and shipping logistics.

Skills

Excellent communication and interpersonal skills

Strong organizational abilities

Multitasking abilities

Attention to detail

Job description

About xAI

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All engineers are expected to have strong communication skills and should be able to concisely and accurately share knowledge with their teammates.

About the Role

We are seeking a dynamic Office Coordinator to join our team. This role is pivotal in ensuring our office environment supports productivity, creativity, and collaboration. You will be the backbone of our daily operations, managing everything from office logistics to event coordination, ensuring that our workplace is efficient, welcoming, and reflective of our company culture.

Responsibilities

• Oversee the daily operations of the office, including maintenance, security, and supplies.
• Manage office budget, expenses, and vendor relationships.
• Implement and maintain office policies and procedures.
• Organize internal and external company events and meetings.
• Coordinate with external vendors for catering, equipment, and/or other event needs.
• Ensure the office is clean, safe, and well‑maintained.
• Manage relationships with property management and coordinate any necessary repairs or improvements.
• Assist with onboarding processes for new hires.
• Manage mail and shipping logistics.

Required Qualifications

• Proven experience as an office manager, administrator, or similar role; experience in tech environments is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities with an exceptional attention to detail.

Annual Salary

$55,000 - $70,000

Benefits

Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long‑term disability insurance, life insurance, and various other discounts and perks.

Seniority level

Entry level

Employment type

Full‑time

Job function

• Administrative
• Technology, Information and Internet

xAI is an equal opportunity employer.

California Consumer Privacy Act (CCPA) Notice