Office Operations Coordinator (Onsite)

Pernix Group, Inc; Lombard (IL); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Visibility to executive leadership

Opportunity to own and improve office 

Collaborative and professional work 环境

Job summary

Pernix Group, Inc. is seeking an Office Administrator in Lombard, IL, onsite at corporate headquarters.

The role supports the CEO’s office and internal teams, ensuring smooth day-to-day operations through front desk management, mail handling, and office services. The ideal candidate will have 3–5 years of administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• 3-5 years of experience in an administrative, office support, or receptionist role
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Professional demeanor and strong customer service orientation
• Ability to work onsite Monday through Friday

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and welcoming manner
• Answer, screen, and direct incoming phone calls
• Manage conference room scheduling and front office appearance
• Coordinate office maintenance, repairs, and vendor services (cleaning, building management, etc.)
• Monitor and maintain office supply inventory; place orders as needed
• Manage incoming and outgoing mail, packages, and deliveries
• Provide clerical and administrative support to internal departments
• Assist with document preparation, filing, data entry, and reporting
• Support meeting logistics (room setup, materials, catering coordination)
• Partner closely with the Executive Assistant on office-related initiatives and executive support tasks
• Help coordinate company events, meetings, and office activities
• Assist with ad hoc projects as needed
• Support onboarding logistics for new hires (workspace setup, supplies, coordination)

Skills

Strong organizational skills

Excellent verbal and written коммуника

Customer service orientation

Education

Associate or Bachelor’s degree

Tools

Outlook

Word

Excel

Teams

Job description

Pernix Group, Inc. is seeking an Office Administrator in Lombard, IL, onsite at corporate headquarters.

The role supports the CEO’s office and internal teams, ensuring smooth day-to-day operations through front desk management, mail handling, and office services. The ideal candidate will have 3–5 years of administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office.