Office Coordinator

ReKruiting Advisors LLC.; Rosemont (IL); On-site; USD 52,000 - 70,000; Full time

Job summary

ReKruiting Advisors LLC is seeking an Office Coordinator to ensure seamless day-to-day operations and provide essential administrative support to the Customer Development team from our Rosemont office.

The role requires strong organizational skills, the ability to manage multiple priorities, and proactive problem-solving to support a team of 35–40 individuals.

Qualifications

• Bachelor’s Degree required.
• 5+ years of applicable experience in an administrative or coordination role.
• Proficiency in Microsoft Office and Google Suite (Sheets, Slides, Docs).

Responsibilities

• Coordinate on-site and off-site meetings for department.
• Screen and prioritize correspondence and draft responses.
• Manage conference rooms, mail, carrier shipments, office supplies and equipment.
• Handle entry/exit process for New Hires, Transfers, Terminations.
• Assist HR and Training Managers with in-house training.
• Support the team with questions and proactive issue planning.
• Create processes to disassemble/collect equipment after HR notification for term/transfer.
• Prepare product sheets, price sheets, wall charts and data; support remote organization as needed.
• Provide ongoing administrative support including travel planning, HR assistance, system troubleshooting, and miscellaneous needs.
• Support day-to-day operations.

Skills

Exceptional organization

Time management

Communication across levels

Education

Bachelor’s Degree

Tools

Microsoft Office

Google Suite

Job description

The Office Coordinator is a critical role responsible for ensuring seamless day-to-day operations and providing essential administrative and logistical support to the Customer Development team. You will be instrumental in managing office resources, coordinating meetings, handling correspondence, and facilitating key office-related processes. This role requires exceptional organizational skills and a proactive, service-oriented mindset to directly support the team's overall productivity and success.

This is an on-site position based out of our Rosemont office. The ideal candidate should feel comfortable working from this office Monday through Thursday and supporting a team of 35-40 individuals.

Responsibilities

• Coordinate on-site and off-site meetings for department
• Screen and prioritize all correspondence as well as drafts responses
• Coordinate the use of shared conference rooms and other resources. Manages incoming & outgoing mail & carrier shipments, office supplies and equipment
• Manages entering/exiting process for New Hires, Transfers, Terminations
• Assist HR, Training Managers with in-house training
• Assistance to the team with questions and plans ahead to troubleshoot issues
• Create an efficient process to disassemble and collect equipment from Terminated/or Transfer employees after HR notification
• Prepare product sheets, price sheets, wall charts and data; Support remote organization on as-needed basis
• Provides ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs
• Support of the day to day operations

Basic Qualifications

• Bachelor’s Degree
• 5+ years of applicable experience in an administrative or coordination role
• Demonstrated proficiency in Microsoft Office and Google Suite (i.e, Sheets, Slides, Docs)

Preferred Qualifications

• Exceptional organization skills and strong attention to detail
• Ability to communicate effectively with all levels within the organization
• Proven ability to manage competing priorities and time-sensitive tasks effectively
• Flexible to jump to another project at a moment’s notice – recognizes the need for urgency – flexibility/agility
• Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality