Executive Office & Operations Coordinator

United Woundcare Institute; Naperville (IL); On-site; USD 23,419 - 27,552; Full time

Job summary

One Health is seeking a highly organized Office Manager to oversee the Naperville office, supporting the executive team and creating a welcoming environment for staff and visitors. Responsibilities include coordinating calendars and travel, scheduling meetings, managing vendors and onboarding, handling mail and shipments, and ensuring a tidy, well-supplied workspace in a fast-paced setting.

The role requires 3–5 years of office admin experience, strong communication, and discretion to support

Qualifications

• 3–5 years of experience in office management or EA roles.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to manage confidential information discreetly.
• Experience coordinating travel and executive calendars.
• Proficient in Microsoft Office Suite.

Responsibilities

• Coordinate calendars, meetings, and travel arrangements for executive team members.
• Schedule meetings and reserve conference rooms.
• Prepare meeting spaces with technology setup and refreshments as needed.
• Assist with special projects and administrative tasks for leadership.
• Maintain confidentiality of sensitive information.
• Keep office environment clean, organized, and professional.
• Stock and present office and kitchen areas; manage supplies.
• Handle mail, shipments, and courier logistics.

Skills

Office management

Calendar management

Vendor management

Microsoft Office

Travel coordination

Onboarding

Communication

Tools

Microsoft Office

Job description

One Health is seeking a highly organized Office Manager to oversee the Naperville office, supporting the executive team and creating a welcoming environment for staff and visitors. Responsibilities include coordinating calendars and travel, scheduling meetings, managing vendors and onboarding, handling mail and shipments, and ensuring a tidy, well-supplied workspace in a fast-paced setting.

The role requires 3–5 years of office admin experience, strong communication, and discretion to support