Office & Operations Coordinator – Fast‑paced High‑Tech Firm

Avantier Inc.; North Plainfield (NJ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

Avantier Inc. located in North Plainfield, New Jersey, is actively seeking an experienced Office Administrator to support their daily operational activities. As an integral part of the team, the ideal candidate will manage various administrative tasks including communication, inventory coordination, and documentation duties.

Candidates should possess at least 3 years of relevant experience and demonstrate strong organizational skills. Avantier offers a competitive salary range of $50,000 - $65,000 and comprehensive benefits, including medical, dental, and vision coverage.

Responsibilities

• Prepare packing slips, invoices, and related documentation.
• Manage emails, follow-ups, and internal/external communication.
• Prioritize tasks based on urgency and business needs.
• Maintain office procedures, records, and organizational systems.
• Assist with inventory tracking and office supply coordination.
• Handle incoming phone calls and route inquiries appropriately.
• Support managers and cross-functional teams with daily operations.
• Identify and communicate issues proactively.
• Assist with ad-hoc operational, administrative, and office tasks as needed.

Skills

3+ years of experience in an office coordination, administrative, or operations support role

Experience with invoicing, documentation, inventory management, and phone handling

Strong written and verbal communication skills

Proficient in Microsoft Office (Excel, Outlook, Word)

Strong organizational and time management skills

Ability to multitask and work independently

High attention to detail and accuracy

Self-motivated with a proactive mindset

Job description

Avantier Inc. located in North Plainfield, New Jersey, is actively seeking an experienced Office Administrator to support their daily operational activities. As an integral part of the team, the ideal candidate will manage various administrative tasks including communication, inventory coordination, and documentation duties.

Candidates should possess at least 3 years of relevant experience and demonstrate strong organizational skills. Avantier offers a competitive salary range of $50,000 - $65,000 and comprehensive benefits, including medical, dental, and vision coverage.