On-Site Office Administrator — Fast-Paced Ops + Benefits

Avantier Inc.; Plainfield (NJ); Presencial; USD 50 000 - 65 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Resumo da oferta

Avantier Inc. is seeking an experienced Office Administrator to support daily office and operational activities in North Plainfield, NJ.

The role requires prior experience in similar settings and the ability to manage administrative tasks, communications, inventory coordination, and timely follow-ups in a fast-paced environment. The ideal candidate is organized, proactive, detail-oriented, and capable of balancing multiple priorities while collaborating across teams.

Qualificações

• 2+ years of office coordination or administrative experience.
• Invoicing, documentation, inventory management, and phone handling experience.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office suite (Excel, Outlook, Word).
• Excellent organizational and time-management abilities.
• Ability to multitask and work independently with high accuracy.
• Self-motivated and proactive in a fast-paced environment.

Responsabilidades

• Prepare packing slips, invoices, and related documentation.
• Manage emails, follow-ups, and internal/external communication.
• Prioritize tasks based on urgency and business needs.
• Maintain office procedures, records, and organizational systems.
• Assist with inventory tracking and office supply coordination.
• Handle incoming phone calls and route inquiries appropriately.
• Support managers and cross-functional teams with daily operations.
• Identify and communicate issues proactively.
• Assist with ad-hoc operational and administrative tasks as needed.

Conhecimentos

Communication skills

Organizational skills

Multitasking

Detail-oriented

Microsoft Office proficiency

Ferramentas

Microsoft Excel

Microsoft Outlook

Microsoft Word

Descrição da oferta de emprego

Avantier Inc. is seeking an experienced Office Administrator to support daily office and operational activities in North Plainfield, NJ.

The role requires prior experience in similar settings and the ability to manage administrative tasks, communications, inventory coordination, and timely follow-ups in a fast-paced environment. The ideal candidate is organized, proactive, detail-oriented, and capable of balancing multiple priorities while collaborating across teams.