Office & Operations Coordinator (Birmingham)

Helpingheartsseniorcare; Birmingham (AL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Weekly Pay

Consistent M-F Daytime Schedule

Job summary

Helping Hearts Senior Care is hiring an Office & Operations Coordinator in Birmingham, Alabama, to oversee daily operations and ensure compliance with Alabama Medicaid Waiver regulations.

The ideal candidate is highly organized with a minimum of 1–2 years experience in office management or healthcare administration. They will manage the office workflow, maintain records, and support the executive team, all while enjoying a stable Monday-to-Friday schedule.

Qualifications

• Minimum of 1–2 years in office management, healthcare administration, or operations coordination.
• Proficient with computers and digital record systems.
• Ability to stay calm under pressure and manage multiple tasks.

Responsibilities

• Manage the physical office environment and ensure daily success.
• Audit client and agency records for regulatory compliance.
• Serve as the central communication hub for the Tuscaloosa branch.

Skills

Microsoft Office

Google Workspace

Detail-oriented

Problem-solving

Multitasking

Education

High school diploma

College coursework or administrative certifications

Job description

Benefits:

Weekly Pay, Consistent M-F Daytime Schedule

Ready to step into a professional leadership role where you run the day-to-day environment of a growing office?

Helping Hearts Senior Care is immediately hiring an Office & Operations Coordinator to oversee the administrative, compliance, and daily operations of our Birmingham branch.

If you are a highly organized professional with experience in office management, healthcare administration, or facility operations, this is your opportunity to lead a local hub with a supportive executive team backing you up.

Why Join Helping Hearts?

Stable Schedule: Monday through Friday, standard business hours (no chaotic shift work).

Operational Leadership: Take ownership of a physical office branch and ensure its daily success.

What You Will Do (Daily Operations & Management):

Oversee Daily Branch Operations: Manage the physical office environment, greet visitors, handle incoming correspondence, and maintain a highly organized, professional workplace.

Ensure State & Internal Compliance: Audit client and agency records regularly to ensure full adherence to Alabama Medicaid Waiver regulations and company policies.

Lead the Local Office Environment: Serve as the central communication hub for the Tuscaloosa branch, ensuring the administrative workflow between departments runs seamlessly.

Reporting & Documentation: Manage local office expenses, inventory, and operational reports for the executive leadership team.

Problem-Solving & Logistics: Act as the primary point of contact for resolving daily operational issues, tech troubleshooting requests, and facility needs.

What We Are Looking For:

Experience: Minimum of 1–2 years in office management, healthcare administration, or an operations coordination role.

Skills: Proficient with computers (Microsoft Office, Google Workspace, and digital record systems) and highly detail-oriented.

Leadership Traits: A natural problem-solver who can run an office independently, stay calm under pressure, and multitask effectively.

Education: High school diploma required; college coursework or administrative certifications are a plus.

Ready to lead our Birmingham branch?

Apply today for a fast phone screening!