Office Operations Coordinator & Admin Support

Earle M. Jorgensen Company; Tulsa (OK); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) matching

Life and AD&D insurance

Disability coverage

EAP program

PTO and holidays

Flexible spending accounts

Wellness program

Employee discounts

Community involvement

Job summary

EMJ in Tulsa, OK is seeking an Administrative Assistant to support management and office staff with a range of clerical tasks. The role focuses on organized documentation, efficient communication, and confidential handling of information to keep operations running smoothly.

You will manage calls, correspondence, records, and calendars while ensuring accuracy and timely completion of tasks in a professional environment.

Qualifications

• High school diploma or equivalent required.
• Prior administrative or clerical support experience preferred.
• Strong organizational and time-management skills.
• Ability to manage confidential information professionally.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative support to management and office personnel.
• Answer and direct incoming phone calls professionally.
• Manage incoming and outgoing correspondence, including email and mail distribution.
• Prepare, organize, and maintain office records, reports, and documentation.
• Maintain filing systems (electronic and paper).
• Assist with preparation of internal communications and operational documents.
• Schedule meetings, appointments, and calendars as requested.
• Support coordination of office activities and departmental communication.
• Maintain confidentiality of sensitive company and employee information.
• Enter and update data accurately in company systems.
• Assist with document scanning, copying, and distribution.
• Support workflow coordination between departments as needed.

Skills

Organizational skills

Time management

Discretion

Communication

Microsoft Office

Education

High school diploma or equivalent

Job description

EMJ in Tulsa, OK is seeking an Administrative Assistant to support management and office staff with a range of clerical tasks. The role focuses on organized documentation, efficient communication, and confidential handling of information to keep operations running smoothly.

You will manage calls, correspondence, records, and calendars while ensuring accuracy and timely completion of tasks in a professional environment.