Administrative Assistant

Earle M. Jorgensen Company; Tulsa (OK); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) matching

Life and AD&D insurance

Disability coverage

EAP program

PTO and holidays

Flexible spending accounts

Wellness program

Employee discounts

Community involvement

Job summary

EMJ in Tulsa, OK is seeking an Administrative Assistant to support management and office staff with a range of clerical tasks. The role focuses on organized documentation, efficient communication, and confidential handling of information to keep operations running smoothly.

You will manage calls, correspondence, records, and calendars while ensuring accuracy and timely completion of tasks in a professional environment.

Qualifications

• High school diploma or equivalent required.
• Prior administrative or clerical support experience preferred.
• Strong organizational and time-management skills.
• Ability to manage confidential information professionally.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative support to management and office personnel.
• Answer and direct incoming phone calls professionally.
• Manage incoming and outgoing correspondence, including email and mail distribution.
• Prepare, organize, and maintain office records, reports, and documentation.
• Maintain filing systems (electronic and paper).
• Assist with preparation of internal communications and operational documents.
• Schedule meetings, appointments, and calendars as requested.
• Support coordination of office activities and departmental communication.
• Maintain confidentiality of sensitive company and employee information.
• Enter and update data accurately in company systems.
• Assist with document scanning, copying, and distribution.
• Support workflow coordination between departments as needed.

Skills

Organizational skills

Time management

Discretion

Communication

Microsoft Office

Education

High school diploma or equivalent

Job description

Job SummaryAdministrative AssistantDepartment: General OfficeReports To: Office Manager / Office SupervisorFLSA Status: Non-ExemptCompany SummaryEMJ is a leading supplier of Steel and Aluminum Bar, Tubing, and Plate to manufacturing companies in North America and around the world. Our broad network of facilities, superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers.

Job SummaryThe Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role supports managers and employees through a variety of organizational, communication, and documentation tasks while handling confidential and time-sensitive information. The Administrative Assistant ensures work is completed accurately, professionally, and within required timelines while maintaining strong internal and external communication.

What We Offer

• Medical, dental, and vision coverage with affordable employee contribution rates.
• 401(k) plan with company match up to 4%.
• Life and AD&D insurance, short- and long-term disability coverage.
• Employee Assistance Program (EAP), including counseling, legal, and financial support.
• Paid Time Off (PTO) and 9 paid holidays.
• Flexible Spending Accounts for healthcare and dependent care.
• Wellness incentives and access to LiveHealth Online.
• Employee discount program with over 30,000 deals.
• Community engagement and volunteer opportunities.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Repetitive Motion, Reaching, Stoop, kneel, crouch, or Crawl(Position self(to), Move), Pushing or Pulling Function in the JobSedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Essential Job Duties

• Provide administrative support to management and office personnel.
• Answer and direct incoming phone calls professionally.
• Manage incoming and outgoing correspondence, including email and mail distribution.
• Prepare, organize, and maintain office records, reports, and documentation.
• Maintain filing systems (electronic and paper).
• Assist with preparation of internal communications and operational documents.
• Schedule meetings, appointments, and calendars as requested.
• Support coordination of office activities and departmental communication.
• Maintain confidentiality of sensitive company and employee information.
• Enter and update data accurately in company systems.
• Assist with document scanning, copying, and distribution.
• Support workflow coordination between departments as needed.

Non-Essential Job Duties

• Order and maintain office supplies.
• Assist with special administrative projects.
• Support event coordination or internal initiatives as assigned.
• Provide backup support to other administrative staff when needed.
• Perform additional duties as assigned to support business operations.

Required Skills

• High school diploma or equivalent required.
• Prior administrative or clerical support experience preferred.
• Strong organizational and time-management skills.
• Ability to manage confidential information professionally.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office applications.