Operations Administrative Assistant | Full-Time | BOK Center

Oak View Group; Tulsa (OK); On-site; USD 27,552 - 33,062; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

401(k) Savings Plan

401(k) matching

Paid Time Off (vacation, sick days, holidays)

Job summary

A leading venue management company in Tulsa is hiring an Operations Administrative Assistant. This full-time role involves providing support to the Operations Department, managing correspondence, planning meetings, and maintaining records. Ideal candidates will have at least three years of clerical experience, proficiency in Microsoft Office, and excellent organizational skills. Benefits include health insurance, a 401(k) plan, and paid time off. This position is crucial for effective operations management and offers a competitive hourly wage.

Qualifications

• At least 3 years of clerical or secretarial experience required.
• Ability to follow oral and written instructions accurately.
• Experience in managing calendars and making travel arrangements.

Responsibilities

• Provide administrative support to the Operations Department.
• Draft reports and maintain correspondence.
• Plan meetings and manage supplies effectively.

Skills

Accurate typing

Organizational skills

Microsoft Office proficiency

Effective communication

Attention to detail

Education

Two years of college level business training

Tools

Microsoft Excel

Job description

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Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00.

Benefits for Full-Time roles

Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until March 13, 2026.

About The Venue

The Bank of Oklahoma Center, also known as the BOK Center, is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a 19,199-seat multi‑purpose arena and 565,000 total square footage designed to accommodate concerts, family shows and other special events and has been named on multiple occasions one of the country's best venues.

The Arvest Convention Center is located in the Arena District in downtown Tulsa, ACC is a modern and award‑winning venue providing over 275,000 SF of flexible event space. Owned by the City of Tulsa for over 50 years, the ACC has been host to every kind of event imaginable!

Responsibilities

• Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor’s attention.
• Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures.
• Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents.
• Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail.
• Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information.
• Maintain a variety of files and records of information.
• Plan conferences and meetings, make travel reservations and keep calendar of appointments for the Director of Operations.
• Maintain and order all necessary supplies and materials for the operations office.
• Remain informed of company policies and procedures; answering related internal and external questions within authority.
• Solely manage any special projects assigned by Director of Operations.
• Work extended and/or irregular hours including nights, weekends and holidays, as needed.

Qualifications

• Type accurately and at a proficient speed.
• Organize and prioritize work to meet deadlines.
• Operate a personal computer using Windows and Microsoft Office software.
• Operate standard office equipment including copier, typewriter and fax machine.
• Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important.
• Work effectively under pressure and/or stringent schedule and produce accurate results.
• Work independently, exercising judgment and initiative.
• Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment.
• Remain flexible and adjust to situations as they occur.

Minimum Education & Experience

• Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Seniority Level

Entry level

Employment type

Full-time

Job function

Administrative

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