Office Operations Coordinator (9–3)

Catalyst HRE; Pensacola (FL); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

9 company paid holidays

Free downtown parking

Inclusive culture & work-life balance

Transparent leadership

Job summary

Catalyst HRE is seeking an Office Operations Assistant to serve as the welcoming face of the office and provide administrative support across all departments. You will handle front-desk duties, assist with mail, supplies, and general clerical tasks, and help keep the office organized and efficient.

The role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High School diploma or equivalent required.
• 1–2 years of administrative, clerical, customer service, or office support experience preferred.
• Proficiency with Microsoft Office applications and general computer operations.
• Strong communication, interpersonal, and customer service skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple tasks and priorities effectively.

Responsibilities

• Greet visitors and act as the receptionist for the office.
• Answer and direct incoming calls and route inquiries to teams.
• Manage mail, packages, and deliveries.
• Keep conference rooms, common areas, and kitchen clean and organized.
• Order and stock office supplies; maintain inventories.
• Prepare letters, memos, reports, and presentations.
• Support office equipment operation and troubleshooting.
• Maintain filing systems and records for quick access.
• Coordinate conference room reservations and office scheduling.
• Assist with banking deposits and processing checks as directed.

Skills

Administrative support

Customer service

Microsoft Office

Education

High School diploma

Tools

Microsoft Office

Job description

Catalyst HRE is seeking an Office Operations Assistant to serve as the welcoming face of the office and provide administrative support across all departments. You will handle front-desk duties, assist with mail, supplies, and general clerical tasks, and help keep the office organized and efficient.

The role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.