Office & Operations Coordinator

Quanta-Services; Spring (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive Compensation

401(k) Retirement Plan

Holiday Pay

Paid Time Off (PTO)

Comprehensive Health Coverage

Pet Insurance

Employee Assistance Program (EAP)

Professional Development

Tuition Assistance

Employee Discount Program

Job summary

Quanta-Services is seeking an Office Coordinator to support the QISG team with daily operations, documentation, scheduling, and facilities management. You will greet visitors, coordinate with internal stakeholders, and ensure office processes run smoothly.

Required is a high school diploma with 2–3 years of administrative experience; a bachelor's degree is preferred. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• High school diploma, or equivalent.
• 2-3 years of work experience in an administrative/office coordinator role.
• Bachelor's degree in business administration, communications, or related field (preferred).
• 5+ years of work experience in an administrative/office coordinator role (preferred).

Responsibilities

• Retrieves and distributes information from records and documents; prepares summaries.
• Receives drawings and specifications from vendors and organizes them.
• Transmits drawing packages to internal teams and external customers.
• Coordinates travel, meetings, interviews, and appointments for staff.
• Maintains office supplies and facilities, ensuring spaces are clean and orderly.
• Acts as fire warden and liaises with vendors for maintenance and safety.
• Onboards new hires and assists HR with office policies.
• Organizes company meetings and employee engagement events.

Skills

Self-starter

Attention to detail

Communication skills

Organizational skills

MS Office

Education

High school diploma or equivalent

Bachelor's degree in business administration, communications, or related field

Tools

Microsoft Office

Job description

Quanta-Services is seeking an Office Coordinator to support the QISG team with daily operations, documentation, scheduling, and facilities management. You will greet visitors, coordinate with internal stakeholders, and ensure office processes run smoothly.

Required is a high school diploma with 2–3 years of administrative experience; a bachelor's degree is preferred. Proficiency in MS Office and strong organizational skills are essential.