Project Administrative Assistant

Quanta Infrastructure Solutions Group; Birmingham (AL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive Compensation

401(k) Retirement Plan

Holiday Pay

Paid Time Off (PTO)

Comprehensive Health Coverage

Pet Insurance

Employee Assistance Program (EAP)

Professional Development

Tuition Assistance

Employee Discount Program

Job summary

A leading infrastructure solutions provider is seeking a Project Administrative Assistant in Birmingham, Alabama. The role involves providing comprehensive administrative support to project teams, facilitating efficient project execution. Key responsibilities include maintaining project documentation, assisting in scheduling, and supporting communication among stakeholders. Candidates should possess strong organizational skills, experience in administrative roles, and proficiency in Microsoft Office. Competitive compensation and benefits are offered, including PTO and health coverage.

Qualifications

• 4-6 years of administrative or project support experience.
• Strong organizational and multitasking skills.
• Familiarity with budgeting and procurement processes.

Responsibilities

• Provide day-to-day administrative support to project managers.
• Prepare and distribute project documentation and reports.
• Monitor project timelines and follow up on deliverables.

Skills

Organizational skills

Multitasking

Excellent communication skills

Attention to detail

Professional demeanor

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree

Tools

Microsoft Office Suite

Project management software

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

The Project Administrative Assistant provides comprehensive administrative and clerical support to project managers and project teams to ensure efficient project execution. This role is responsible for coordinating documentation, maintaining records, tracking project activities, and supporting communication across internal and external stakeholders.

What You'll Do

• Provide day-to-day administrative support to project managers and project teams
• Prepare, format, and distribute project documentation, reports, and correspondence
• Maintain organized project files, contracts, and records (digital and physical)
• Assist with project scheduling, meeting coordination, and calendar management
• Record meeting minutes and track action items
• Monitor project timelines and follow up on deliverables
• Support procurement processes, purchase orders, and invoice tracking
• Assist with budget tracking and expense reporting
• Coordinate onboarding documentation for new project team members
• Maintain compliance documentation and ensure proper recordkeeping
• Serve as a point of contact for vendors, clients, and internal departments
• Support data entry and reporting in project management systems

What You'll Bring

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 4-6 years of administrative or project support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with project management software is a plus
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Professional demeanor and customer service skills
• Knowledge of basic project management principles
• Experience supporting construction, engineering, or technical projects
• Familiarity with budgeting and procurement processes

What You'll Get

Office-based position with occasional interaction with field personnel. May require coordination across multiple departments and stakeholders.

• Competitive Compensation
• 401(k) Retirement Plan
• Holiday Pay
• Paid Time Off (PTO)
• Comprehensive Health Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development
• Tuition Assistance
• Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.