Front Office & Admin Coordinator

Quanta Services, Inc.; Escondido (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Flexible Spending Accounts

401(k) with company match

Disability insurance

Life insurance

Paid holidays

Vacation

Job summary

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc., is seeking a Receptionist to provide front office and administrative support. The role involves data entry, reconciling, typing, filing and scheduling, coordinating meetings and travel, and handling calls and visitor interactions.

You will work both independently and with colleagues, improving office practices, organizing information, and ensuring efficient communications across departments.

Qualifications

• Demonstrated ability to work well independently, and collaboratively within the department.
• Ability to have independent judgment and credibility required to plan, prioritize and organize workload.
• Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines.
• Excellent organizational and planning skills, with attention to detail.
• Strong verbal and written communication skills.

Responsibilities

• Provide day-to-day front office and administrative support
• Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
• Work independently, and within a team on special nonrecurring and ongoing projects
• Recommend changes in office practices or procedures as needed
• Take messages or field all routine and non-routine questions, and respond regularly to requests for information
• Organize and prioritize large volumes of information and calls
• Act as a liaison with other departments and outside agencies, including high-level staff.
• Establish, develop, maintain and update records/filing system, and retrieve information as necessary
• Sort and distribute mail for department, and determine level of priority
• Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department
• Order office supplies as needed
• Sign for all packages and deliveries, and direct them to the correct person
• Assist/provide backup support to other office support employees as needed
• All other duties as assigned

Skills

Independent work

Team collaboration

Organizational skills

Microsoft Office

Verbal and written communication

Tools

Microsoft Office Suite

Job description

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc., is seeking a Receptionist to provide front office and administrative support. The role involves data entry, reconciling, typing, filing and scheduling, coordinating meetings and travel, and handling calls and visitor interactions.

You will work both independently and with colleagues, improving office practices, organizing information, and ensuring efficient communications across departments.