Office Operations Coordinator

Watertown Development Company; Fargo, Northern (ND, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Retirement plan contribution

Health insurance benefits

HSA contributions

Dependent care FSA

Dental insurance

Vision insurance

Life/AD&D insurance

STD/LTD disability

Paid holidays

PTO

401(k) plan

EAP and financial planning

Voluntary benefits

Job summary

Watertown Development Company in Fargo, ND is seeking an Office Administrator to support daily operations at our corporate office. You will coordinate mail, assist multiple departments, manage supplies, and provide backup reception coverage.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced, family-owned environment. Join us to help keep operations running smoothly and contribute to our team-oriented culture.

Qualifications

• High school diploma or equivalent required.
• One year of administrative, office assistant, or receptionist experience required; two or more years preferred.
• Experience working with a multi-line phone system.
• Strong communication and customer service skills.
• Attention to detail and ability to manage multiple priorities.
• Excellent organizational and time management abilities.
• Experience with document scanning, indexing, and workflow systems preferred.
• Basic math and accounting knowledge.
• Proficiency with Microsoft Office and general computer applications.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals.
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of the company.
• Performs other duties as assigned.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Document scanning software

Phone system

Job description

Watertown Development Company in Fargo, ND is seeking an Office Administrator to support daily operations at our corporate office. You will coordinate mail, assist multiple departments, manage supplies, and provide backup reception coverage.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced, family-owned environment. Join us to help keep operations running smoothly and contribute to our team-oriented culture.