Office Administrator — Multidepartment Support & Reception

Butler Machinery Company; Fargo (ND); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

HSA Contribution

Paid Time Off

401(K) Plan

Employee Assistance Program

Disability Coverage

Maternity / Paternity Benefits

Job summary

Butler Machinery Company is seeking an Office Administrator at our Corporate Office in Fargo, ND. The role focuses on keeping daily operations running smoothly—coordinating mail, supporting multiple departments, maintaining supplies, and backing reception.

You’ll engage with diverse teams and contribute to our family-owned business. You’ll thrive if you’re organized, detail-oriented, and enjoy providing exceptional support in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative, office assistant, or receptionist experience required; two or more years preferred.
• Experience working with a multi-line phone system.
• Strong communication and customer service skills.
• Attention to detail and ability to manage multiple priorities.
• Excellent organizational and time management abilities.
• Experience with document scanning, indexing, and workflow systems preferred.
• Basic math and accounting knowledge.
• Proficiency with Microsoft Office and general computer applications.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals .
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of BMC.
• Performs other duties as assigned.

Skills

Administrative support

Communication

Customer service

Attention to detail

Time management

Organizational skills

Multi-line phone system

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Scanning/Indexing systems

Job description

Butler Machinery Company is seeking an Office Administrator at our Corporate Office in Fargo, ND. The role focuses on keeping daily operations running smoothly—coordinating mail, supporting multiple departments, maintaining supplies, and backing reception.

You’ll engage with diverse teams and contribute to our family-owned business. You’ll thrive if you’re organized, detail-oriented, and enjoy providing exceptional support in a fast-paced environment.