Office Administrator

Butler Machinery; Fargo (ND); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

PTO (Paid Time Off)

401(k) Plan

Employee Assistance Program (EAP)

Dental Insurance

Vision Insurance

Job summary

Butler Machinery in Fargo, ND is seeking an Office Administrator at our Corporate Office to support daily operations and coordinate mail services. You will back up reception, manage documents, and assist across departments, contributing to a well-run office.

We are a family-owned company with a strong team culture, offering a comprehensive benefits package and opportunities to engage with multiple departments while growing your administrative career.

Qualifications

• High school diploma or equivalent required.
• One year of administrative, office assistant, or receptionist experience preferred.
• Experience working with a multi-line phone system is advantageous.
• Strong communication and customer service skills.
• Attention to detail and ability to manage multiple priorities.
• Excellent organizational and time management abilities.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks and lunches.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals.
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across departments.

Skills

Microsoft Office

Multi-line phone system

Communication

Time management

Organization

Education

High school diploma or equivalent

Tools

Document management systems

Job description

Are you organized, detail-oriented, and enjoy supporting a team in a fast-paced environment? Join our growing, family-owned company as an Office Administrator at our Corporate Office in Fargo, ND.

In this role, you'll help keep daily office operations running smoothly by coordinating mail services, supporting administrative functions across multiple departments, maintaining office supplies, and providing backup reception coverage when needed. This position offers the opportunity to interact with a variety of teams and make a meaningful impact throughout the organization.

If you’re someone who thrives on organization, enjoys variety in your day, and takes pride in providing exceptional support, we’d love to hear from you.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals.
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of BMC.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent required
• One year of administrative, office assistant, or receptionist experience required; two or more years preferred
• Experience working with a multi-line phone system
• Strong communication and customer service skills
• Attention to detail and ability to manage multiple priorities
• Excellent organizational and time management abilities
• Experience with document scanning, indexing, and workflow systems preferred
• Basic math and accounting knowledge
• Proficiency with Microsoft Office and general computer applications

As a family business for three generations, we currently employ over 900 associates in 20 locations throughout North Dakota, South Dakota, Montana, and Nebraska. We are looking for self-motivated, forward-thinking individuals to join us in our continued success. If you desire to start your career with our team, here are some things we offer within our full benefits package:

• 10% Annual Retirement Employer Contribution, with an additional 5% Discretionary Employer Contribution
• Health Insurance – 3 plan options
• Health Savings Account – Employer contribution up to $1,300/year
• Dependent Care Flex Spending Account
• Dental Insurance – 2 plan options
• Vision Insurance
• Basic Life/AD&D and Supplemental Life Insurance
• Employer-paid Short-Term Disability Coverage – 60% of base pay/salary
• Long-Term Disability Coverage
• Maternity / Paternity Benefits
• Holidays
• Paid Time Off (PTO)
• 401(K) Plan
• Employee Assistance Program (EAP) – including Health Coaching
• SmartDollar – employer-paid financial planning program
• Legal Shield/ID Shield products
• Voluntary Benefit options - Cancer Insurance/Accident/Hospitalization

EOE/Vet/Disability