Office Operations & Admin Specialist

Butler Machinery; Fargo (ND); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

PTO (Paid Time Off)

401(k) Plan

Employee Assistance Program (EAP)

Dental Insurance

Vision Insurance

Job summary

Butler Machinery in Fargo, ND is seeking an Office Administrator at our Corporate Office to support daily operations and coordinate mail services. You will back up reception, manage documents, and assist across departments, contributing to a well-run office.

We are a family-owned company with a strong team culture, offering a comprehensive benefits package and opportunities to engage with multiple departments while growing your administrative career.

Qualifications

• High school diploma or equivalent required.
• One year of administrative, office assistant, or receptionist experience preferred.
• Experience working with a multi-line phone system is advantageous.
• Strong communication and customer service skills.
• Attention to detail and ability to manage multiple priorities.
• Excellent organizational and time management abilities.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks and lunches.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals.
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across departments.

Skills

Microsoft Office

Multi-line phone system

Communication

Time management

Organization

Education

High school diploma or equivalent

Tools

Document management systems

Job description

Butler Machinery in Fargo, ND is seeking an Office Administrator at our Corporate Office to support daily operations and coordinate mail services. You will back up reception, manage documents, and assist across departments, contributing to a well-run office.

We are a family-owned company with a strong team culture, offering a comprehensive benefits package and opportunities to engage with multiple departments while growing your administrative career.