Office Administrator

Butler Machinery; Fargo (ND); Vor Ort; USD 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Health Insurance

Holidays

Paid Time Off

Employee Assistance Program

SmartDollar

Legal Shield/ID Shield

Voluntary Benefits

Retirement Plan

Zusammenfassung

Butler Machinery Company is seeking an organized Office Administrator for our Corporate Office in Fargo, ND. You will coordinate mail, support administrative functions across departments, manage supplies, and back up reception as needed.

In this role, you will interact with multiple teams and help keep daily operations running smoothly while upholding the company mission and values. This position offers stability in a growing family-owned business with comprehensive benefits.

Qualifikationen

• High school diploma or equivalent.
• 1 year admin/office experience; 2+ preferred.
• Experience with a multi-line phone system.
• Strong communication and customer service.
• Attention to detail and multitasking.
• Excellent organizational and time management.
• Experience with document scanning and workflow.

Aufgaben

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals.
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of BMC.
• Performs other duties as assigned.

Kenntnisse

Organizational skills

Customer service

Communication

Time management

Microsoft Office

Ausbildung

High school diploma

Tools

Document scanning

Jobbeschreibung

Are you organized, detail-oriented, and enjoy supporting a team in a fast-paced environment? Join our growing, family-owned company as an Office Administrator at our Corporate Office in Fargo, ND.

In this role, you'll help keep daily office operations running smoothly by coordinating mail services, supporting administrative functions across multiple departments, maintaining office supplies, and providing backup reception coverage when needed. This position offers the opportunity to interact with a variety of teams and make a meaningful impact throughout the organization.

If you're someone who thrives on organization, enjoys variety in your day, and takes pride in providing exceptional support, wed love to hear from you.

Responsibilities:

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals.
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of BMC.
• Performs other duties as assigned.

Qualifications:

• High school diploma or equivalent required
• One year of administrative, office assistant, or receptionist experience required; two or more years preferred
• Experience working with a multi-line phone system
• Strong communication and customer service skills
• Attention to detail and ability to manage multiple priorities
• Excellent organizational and time management abilities
• Experience with document scanning, indexing, and workflow systems preferred
• Basic math and accounting knowledge
• Proficiency with Microsoft Office and general computer applications

As a family business for three generations, we currently employ over 900 associates in 20 locations throughout North Dakota, South Dakota, Montana, and Nebraska. We are looking for self-motivated, forward-thinking individuals to join us in our continued success.

If you desire to start your career with our team, here are some things we offer within our full benefits package:

• 10% Annual Retirement Employer Contribution, with an additional 5% Discretionary Employer Contribution
• Health Insurance 3 plan options
• Health Savings Account Employer contribution up to $1,300/year
• Dependent Care Flex Spending Account
• Dental Insurance 2 plan options
• Vision Insurance
• Basic Life/AD&D and Supplemental Life Insurance
• Employer-paid Short-Term Disability Coverage 60% of base pay/salary
• Long-Term Disability Coverage
• Maternity / Paternity Benefits
• Holidays
• Paid Time Off (PTO)
• Employee Assistance Program (EAP) including Health Coaching
• SmartDollar employer-paid financial planning program
• Legal Shield/ID Shield products
• Voluntary Benefit options - Cancer Insurance/Accident/Hospitalization

EOE/Vet/Disability

#LI-Onsite

Candidates must have valid work authorization and be able to work in the U.S. without company sponsorship.