Office & Operations Coordinator

Spinoso-Real-Estate-Group-; Fairfield (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Spinoso Real Estate Group is seeking an Office Coordinator to provide essential admin and operations support across mall management and corporate offices. You will greet visitors, manage the General Manager’s schedule, handle mail, and coordinate travel as needed.

Responsibilities include processing invoices, assisting with vendor setups, and maintaining tenant records in Yardi while supporting monthly reporting. Strong communication and organizational skills are required.

Qualifications

• Associate degree or equivalent plus related experience; strong administrative background required.
• 3–5 years of administrative or office experience in a fast-paced environment.
• Proficiency with computers and quick learning of new software.

Responsibilities

• Greet visitors, tenants, vendors and route to the right person.
• Manage General Manager's schedule and arrange travel when needed.
• Handle mail, correspondence and maintain filing systems.
• Process invoices and support accounts payable functions.
• Maintain tenant data in Yardi and support reporting tasks.

Skills

Interpersonal skills

Written communication

Verbal communication

Time management

MS Word

MS Excel

Data entry

Social media familiarity

Teamwork

Professionalism

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Job description

Spinoso Real Estate Group is seeking an Office Coordinator to provide essential admin and operations support across mall management and corporate offices. You will greet visitors, manage the General Manager’s schedule, handle mail, and coordinate travel as needed.

Responsibilities include processing invoices, assisting with vendor setups, and maintaining tenant records in Yardi while supporting monthly reporting. Strong communication and organizational skills are required.