Mall Operations & Admin Coordinator

Spinoso-Real-Estate-Gro; Woodbridge Township (NJ); On-site; USD 28,929 - 39,950; Full time

Job summary

Spinoso Real Estate Group in Woodbridge Township, NJ is seeking an Office Coordinator to support mall management and the corporate office. You will handle reception, correspondence, scheduling, invoicing, vendor setup in Yardi, and maintenance of tenant and vendor records.

The role requires strong organizational and communication skills, proficiency with Word and Excel, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Associate degree or two years related experience and three to five years admin/office experience in a fast-paced environment.
• Equivalent combination of education, training, and experience acceptable.

Responsibilities

• Greet visitors, customers, tenants, and vendors and direct them appropriately.
• Screen and route management office calls; handle routine correspondence.
• Coordinate manager schedules and travel arrangements.
• Process invoices and review coding in workflow systems.
• Maintain tenant and vendor records in Yardi; assist with data entry.
• Support corporate accounting with monthly entries and reconciliations.
• Assist in ensuring confidentiality of financial information.

Skills

Accounts Receivable

Accounts Payable

Data entry

Microsoft Word

Microsoft Excel

Interpersonal skills

Verbal communication

Vendor relations

Yardi

AvidXChange

Education

Associate degree

Two years related experience

Tools

Yardi

AvidXChange

Job description

Spinoso Real Estate Group in Woodbridge Township, NJ is seeking an Office Coordinator to support mall management and the corporate office. You will handle reception, correspondence, scheduling, invoicing, vendor setup in Yardi, and maintenance of tenant and vendor records.

The role requires strong organizational and communication skills, proficiency with Word and Excel, and the ability to manage multiple tasks in a fast-paced environment.