Office Coordinator

Jobtailor; Springfield Township (Delaware County); On-site; USD 40,000 - 56,000; Full time

Job summary

Jobtailor in Delaware County, Springfield Township seeks an Administrative Assistant to greet visitors, screen inquiries, handle routine correspondence, and organize the file system and mail. You will coordinate the manager’s schedule and assist with travel arrangements.

The ideal candidate has an Associate degree or two years of related experience, strong communication skills, and proficiency in Word and Excel. Yardi experience and social media familiarity are a plus.

Qualifications

• Associate degree or two years related experience and/or training.
• Three to five years administrative/office experience in a fast-paced environment.
• Experience with Accounts Receivable and Accounts Payable.
• Strong interpersonal and communication skills.
• Ability to handle multiple tasks.
• Proficient in computer usage; Word/Excel/data entry.
• Social Media skills including Facebook, Twitter.
• English reading/writing fluency; other languages a plus.
• Good judgment and attention to detail.
• Dependable and flexible.

Responsibilities

• Greet visitors, customers, tenants, and vendors; screen and direct as needed.
• Communicate issues to appropriate person for resolution.
• Answer and screen management office telephone calls.

Skills

Interpersonal skills

Communication skills

Multitasking

Computer proficiency

Social media

Attention to detail

Dependable

Flexible

English fluency

Education

Associate degree

2 years related experience

Tools

Microsoft Word

Microsoft Excel

Yardi

Data entry

Job description

Responsibilities

• Greets visitors, customers, tenants, and vendors; screening, handling, or directing them to the appropriate area or person as needed
• Communicates issues or problems to the appropriate person for resolution
• Answers and screens management office telephone calls
• Composes and types routine correspondence
• Organizes and maintains the file system and files correspondence and other records
• Coordinates the manager's schedule and makes appointments
• Arranges and coordinates travel schedules and reservations as needed
• Routes incoming mail to the appropriate people
• Prepares outgoing mail and correspondence, including e-mails and faxes
• Orders and maintains supplies and arranges for equipment maintenance
• Maintains a current and up-to-date Tenant Contact List in Yardi
• Assists in answering questions to facilitate required mall reports
• Assists corporate team with data entry to maintain integrity of Yardi database
• Make direct contact with tenants regarding outstanding balances or issues
• Work with Corporate Lease Administrator to prepare, document and secure approval for billing adjustments as necessary

Requirements

• Associate degree or two (2) years related experience and/or training
• Three (3) to five (5) years administrative/office experience in a fast-paced environment
• Experience with Accounts Receivable and Accounts Payable
• Strong interpersonal skills
• Strong written and verbal communication skills
• Ability to handle multiple tasks
• Proficient in computer usage
• Intermediate to expert knowledge of Word, Excel, and data entry skills
• Social Media skills including Facebook, Twitter
• Ability to read and write English fluently, proficiency in other languages a plus
• Good judgment and continual attention to detail
• Dependable and flexible