Office & Project Coordination Specialist

Spiniello Companies; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Job summary

Spiniello Companies is seeking an experienced Office Manager / Project Coordinator to support our Mid-Atlantic operations and serve as the operational hub between the office, field teams, clients, vendors, and corporate departments.

The role oversees project administration, payroll coordination, certified payroll compliance, onboarding, accounting functions, and office management, reporting to the General Manager.

Qualifications

• Five to seven years of experience as an Office Manager, Project Coordinator, or in a similar administrative role.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, including Excel, Word, and PowerPoint.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong interpersonal skills with the ability to collaborate across departments and with external partners.

Responsibilities

• Office Administration: Manage daily operations, supplies, mail, shipping, and equipment coordination.
• Project Coordination: Assist with bid documents, permits, licenses, and invoice tracking.
• Payroll & Accounting Support: Collect payroll info and maintain payroll records.
• Human Resources & Employee Support: Onboarding, work authorization, and benefits administration.

Skills

Office coordination

Project coordination

Multitasking

Communication

MS Office

Tools

HCSS

Vista

ERP systems

Job description

Spiniello Companies is seeking an experienced Office Manager / Project Coordinator to support our Mid-Atlantic operations and serve as the operational hub between the office, field teams, clients, vendors, and corporate departments.

The role oversees project administration, payroll coordination, certified payroll compliance, onboarding, accounting functions, and office management, reporting to the General Manager.