Mall Operations & Administrative Coordinator

Spinoso Real Estate Group; Fairfield (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Spinoso Real Estate Group is seeking an Office Coordinator to provide administrative and operational support across mall management, corporate office, and leasing teams. The role involves customer interaction, document processing, and coordination of schedules and travel.

Responsibilities include accounts payable support, vendor setup, data entry in Yardi, and maintaining tenant information with attention to accuracy.

Qualifications

• Associate degree or two years of related experience or equivalent
• Three to five years of administrative or office experience in a fast-paced environment
• Proficiency with computers and ability to learn new software

Responsibilities

• Greet visitors and direct them to the appropriate person or department
• Coordinate the General Manager's schedule and travel arrangements
• Assist with accounts payable, invoicing, and vendor setup in systems like Yardi and AvidXchange
• Maintain tenant contact lists and assist with mall reports and data gathering

Skills

Interpersonal skills

Written communication

Verbal communication

Microsoft Word

Excel

Data entry

Multitasking

Time management

Team collaboration

English fluency

Education

Associate degree

Two years related experience

Tools

Yardi

AvidXchange

Job description

Spinoso Real Estate Group is seeking an Office Coordinator to provide administrative and operational support across mall management, corporate office, and leasing teams. The role involves customer interaction, document processing, and coordination of schedules and travel.

Responsibilities include accounts payable support, vendor setup, data entry in Yardi, and maintaining tenant information with attention to accuracy.